Senior Event Project Manager (M / F) in MADRID

Jordan martorell s.l.; Madrid; Presencial; EUR 35.000 - 50.000; Jornada completa

Descripción de la vacante

Una agencia de marketing creativo busca un/a responsable de eventos con al menos 7 años de experiencia en la gestión de eventos corporativos. El rol implica la coordinación completa de eventos, desde la propuesta inicial, pasando por la logística, hasta el análisis post-evento, asegurando una experiencia positiva para el cliente. Se valorarán habilidades en Google Workspace y Excel, así como competencias en comunicación, organización y liderazgo.

Formación

• Experiencia mínima de 7 años en la ejecución de eventos corporativos completos.
• Habilidades de Google Workspace son imprescindibles.
• Experiencia en gestión de eventos corporativos.

Responsabilidades

• Responsable de la coordinación y seguimiento de todas las partes involucradas en el proyecto.
• Gestión logística de eventos y atención al cliente durante el evento.
• Análisis y medición de los resultados del evento tras su finalización.

Conocimientos

Comunicación

Organización

Trabajo en equipo

Liderazgo

Educación

Grado en marketing, comunicación, periodismo, publicidad o psicología

Educación específica en gestión de eventos o hospitalidad

Herramientas

Google Workspace

Excel

Descripción del empleo

Nanook is the 360 creative experiential marketing agency, shaping events worldwide to unforgettable experiences with a responsible positive impact.

Mission: To manage the full cycle of large-scale corporate event development in line with our methodology, to meet deadlines and deliver quality projects that enable us to win proposals and successfully execute projects.

Functions:

-Briefing review and first point of contact with client for possible questions.

-Defining/understanding the objectives and goals of the event and aligning them with the proposal.

-Development of a work plan with key dates, budget, necessary resources and schedule of activities.

-Creation of the creative/technical proposal together with the creative team according to briefing and event indications (if necessary). You must be capable of preparation a presentation with strong attention to the visual elements - photos, mood boards, etc.

-Audit, search, selection, coordination and negotiation with suppliers and resources, such as venues, catering, audiovisuals, decoration, etc. Understanding of different destinations is highly valued.

-Coordination with other departments - admin, marketing, creativity, etc.

-Continuous client follow-ups in line with company´s protocols.

-Organization of all event related documentation in Google Drive folders.

-Ensuring that the event complies with Nanook's sustainability plan.

• Event management:

-Preparation and management of event budgets. Strong understanding of excel is a must for budgets preparation.

-Monitoring expenses, and finding ways to maximise efficiency and minimise unnecessary costs.

-Coordination of logistical aspects of the event: (space layout, seating arrangements, guest flow management and scheduling of activities. . ).

-Logistical management of transport, accommodation, rooming lists, catering, etc.

-Preparation of the Day by Day document and supervision of the execution of the event on the day of the event.

-Effective problem solving is a must.

-Ensuring client expectations are exceeded by proper preparation of the event in advance and clear, transportant communication with all parties involved.

-Ensuring excellent customer service at all times.

• Post-event:

-Conducting debriefing with client to analyse and measure the outcome of the event.

-Managing invoices and filing all relevant documentation.

-Preparation of case study as well as mailing of customer satisfaction survey.

Responsibilities:

-Responsible for submitting proposals within deadlines and meeting the required quality.

-Responsible for submitting proposals focused on meeting our sustainable development objectives.

-Responsible for the coordination and follow-upa with all parties involved in the project.

-Responsible for the smooth running of the event on the day of the event.

-Responsible for the closing of the project in the corporate tools required for this purpose.

Requirements:

-Degree in marketing, communication, journalism, advertising, psychology or similar.

-Specific education or training in protocol and event management or hospitality will be an asset.

-At least 7 years of experience in the execution of full service corporate events.

-Google Workspace skills are a must.

-Experience working in corporative events.

Soft Skills:

-Great attitude

-Communication skills: verbal and written

-Organizational skills

-Teamwork and be a team player

-Leadership skills: know how to strategically coordinate with other parties and teams (creativity, suppliers. . etc)