Senior Administration Officer

at; Málaga; Presencial; EUR 30.000 - 50.000; Jornada completa

Descripción de la vacante

Join a dynamic and forward-thinking team in Malaga as an Administration Officer. This full-time role offers a chance to make a real impact, supporting various projects and operations. You will manage HR functions, organize documents, assist with procurement, and provide administrative support. The company values initiative and collaboration, fostering a supportive environment for personal and professional growth. With above-award wages and opportunities for career progression, this is an exciting chance to thrive in a busy office setting while contributing to the team's success.

Servicios

Above-award wages

Collaborative team culture

Personal development opportunities

Regular social events

Modern office environment

Direct access to leadership

Formación

• 3-4 years of experience in administration or project support.
• Excellent organisational and problem-solving skills.

Responsabilidades

• Support HR functions including onboarding and performance tracking.
• Manage key documents and assist with procurement.

Conocimientos

Organisational Skills

Time Management

Problem-Solving

Communication Skills

Attention to Detail

Financial Processes Understanding

Herramientas

Microsoft Office Suite

Xero

Simpro

Descripción del empleo

Full-Time | Join a Growing, Supportive Team in Malaga, WA

Looking for a role where you can make a real impact and grow your career?

We’re on the hunt for an experienced and motivated Administration Officer to join a dynamic and forward-thinking team based in Malaga, WA. This is more than just an admin role—you’ll be an integral part of operations, contributing to exciting projects and supporting a business that values initiative, collaboration, and professional growth.

About the Role :

This full-time, office-based position involves a broad variety of responsibilities across administration, project support, and office coordination. You’ll be key in keeping the business running smoothly, with a mix of independent tasks and team collaboration.

Your Day-to-Day May Include :

• Supporting HR functions including onboarding, record keeping, and performance tracking
• Managing and organising key documents, insurance policies, and project files
• Booking travel, accommodation, and coordinating staff for site work
• Assisting with procurement and managing supplies for construction projects
• Tracking budgets, supporting invoice processing, and basic financial reporting
• Providing administrative support during project kickoff and closeout phases
• Reconciling accounts and assisting with payroll using Xero and Simpro (preferred)
• Managing office facilities and liaising with external providers
• Acting as a key contact for client correspondence and inquiries
• Ensuring compliance with safety and HR policies with external support
• Contributing ideas for process improvement and business development

What You’ll Bring :

• 3–4 years’ experience in a similar administration or project support role
• Excellent organisational, time management, and problem-solving skills
• Strong written and verbal communication
• High attention to detail and accuracy
• Confidence with Microsoft Office Suite (Outlook, Word, Excel)
• Experience with Xero (essential); Simpro (desirable)
• Understanding of financial processes and basic construction knowledge
• Team-oriented, adaptable, and customer-focused mindset

Who You Are :

You’re a proactive professional who thrives in a busy, supportive environment. You take ownership of your role, love solving problems, and are always looking for ways to improve processes and contribute to team success.

What’s in it for you?

• Above-award wages, reflective of your experience and attitude
• A collaborative, friendly team culture that celebrates success
• Personal development and career progression opportunities
• Regular social events including EOFY and Christmas functions
• A modern, centrally located office environment
• Direct access to leadership through monthly 1 : 1 development chats

Ready to Take the Next Step?

Apply now and be part of a company that’s big enough to deliver exciting projects, but small enough to care about your growth and success.