School Secretary and Receptionist

The Lady Elizabeth School; Alicante; Presencial; EUR 22.000 - 28.000; Jornada completa

Descripción de la vacante

A leading school in Alicante is seeking a dedicated School Secretary to ensure efficient daily operations. This role involves managing front office communications, maintaining student records, and supporting academic administration. The ideal candidate will be proficient in both English and Spanish, possess strong organizational skills, and have a commitment to fostering an inclusive environment.

Servicios

Free tuition for children

Free lunches

Healthcare benefits

Professional development opportunities

36 days annual leave

Formación

• Administrative experience, preferably in education.
• Proficiency in English and Spanish required.

Responsabilidades

• Serve as the first point of contact, ensuring a warm welcome.
• Maintain student records and monitor attendance.
• Prepare academic certificates and handle documentation requests.

Conocimientos

Communication

Organization

Discretion

Team-oriented approach

Educación

Proficiency in English and Spanish

Proven administrative experience

Descripción del empleo

Description

School Secretary

Purpose of the Role

The School Secretary plays a vital role in ensuring the smooth and efficient daily operations of the school. As the first point of contact for families, staff, and visitors, this role is central to delivering a warm, professional, and efficient front office experience. The secretary manages key administrative functions with care, accuracy, and discretion, supporting school-wide communications, student data systems, and event coordination.

Reporting To
Head of Marketing

ISP Principles
Begin with our children and students. Their success is our success. Wellbeing and safety are essential for learners and learning. We identify potential Safeguarding and Health & Safety issues and act accordingly.
Treat everyone with care and respect, embracing differences and promoting well-being.
Operate effectively, focusing on priorities and applying school policies.
Be financially responsible, making careful financial decisions.
Learn continuously through engagement with personal and professional development.

Key Areas Of Responsibility

• Front Office & Client Service
  Serve as the first point of contact, ensuring a warm welcome.
  Manage communications and maintain the reception area.
  Administer visitor access and support school events.
  

• Student Information Systems & Records
  Maintain student records, monitor attendance, generate reports, and assist with data updates.
  

• Academic Administration
  Prepare academic certificates, support events, and handle documentation requests.
  

• School Resources & Materials
  Manage stationery orders, deliveries, and maintain records.
  

• Uniforms, Lunches & Transport
  Manage distributions, record payments, and liaise with providers.
  

• Administrative Support & Procurement
  Support leadership with admin tasks and manage procurement processes.
  

This list is not exhaustive, and additional tasks may be assigned.

Experience & Skills
Qualifications include proficiency in English and Spanish, legal right to work in Spain, and proven administrative experience, preferably in education. Skills include strong communication, organization, discretion, and a team-oriented approach.

Working Conditions and Benefits
On-site work, standard hours with occasional flexibility, 36 days annual leave, benefits like free tuition for children, free lunches, healthcare, and professional development.

Safeguarding & Diversity
Commitment to safeguarding and promoting welfare. Equal opportunity employment and inclusive culture are core principles.

Candidates sharing our vision are encouraged to apply.