Project Manager

Globalrailconsulting; Valencia; Presencial; EUR 30.000 - 60.000; Jornada completa

Descripción de la vacante

An established industry player is seeking a Senior Administrative Assistant to provide vital support to their Marketing & Innovative Solutions team. This dynamic role involves managing vendor relationships, organizing events, and ensuring compliance with regulations. The ideal candidate will bring over five years of experience in a fast-paced environment, showcasing exceptional organizational and communication skills. Join a forward-thinking company dedicated to improving access to innovative cancer treatments and be part of a diverse team making a global impact. If you're ready to contribute to meaningful projects and thrive in a collaborative atmosphere, this opportunity is perfect for you.

Formación

• 5+ years of experience assisting high-level leaders in a dynamic environment.
• Strong organizational and communication skills with a team-oriented approach.

Responsabilidades

• Provide administrative support to the Marketing & Innovative Solutions team.
• Manage vendor relationships, contracts, and event support.
• Assist in compliance data collection and documentation processes.

Conocimientos

Organizational Skills

Communication Skills

Project Management

Problem-Solving Skills

Discretion and Confidentiality

Educación

Relevant degree in Business Administration

Herramientas

Advanced Computer Skills

Descripción del empleo

Senior Administrative Assistant Marketing & Innovative Solutions

Job Location : Madrid, Spain

General Description : Under the direction of the Marketing & Innovative Solutions Director, the Senior Administrative Assistant will be responsible for providing support to the local X-functional team of BeiGene in the country with specific dedication to the Marketing and Innovative Solutions team.

Key focus on purchasing processes, contracting, vendor management, event support, team support, and support in the development of materials and local internal / external communication assistance.

Essential Functions of the Job :

1. General Administration :
   • Provide general administrative / project management support to the local X-functional team of BeiGene in the country with specific dedication to the Marketing and Innovative Solutions team.
   • Support in the organization of internal meetings and those with HCPs and partners, including catering.
   • Support in managing relationships with vendors and service providers.
   • Vendor onboarding, contract management, and raising POs.
   • Support in managing local OPEX : raising POs and tracking OPEX.
   • Assist in the onboarding plan for new hires within the Commercial team.
   • Conduct clerical duties, including filing, answering phone calls, responding to emails, and preparing documents.
   • Organize mail and couriers.
   • Assist with travel arrangements for leadership as backup.
   • Any other duties as assigned.
2. Business Support :
   • Support in external live and digital events (congresses, workshops, etc.) in cooperation with the local team and / or agencies.
   • Support in the preparation of commercial materials according to the needs of the team coordinated with the Marketing Team.
   • Support in the internal material approval and documentation process.
   • Support in Congress and conference planning and administration.
3. Compliance Data Collection :
   • Support in Transfer of Value (ToV) data collection, structuring, and managing processes and regulations, including support for compliance activities such as local declaration / authorization and participation in the legal review of agreements with healthcare professionals, hospitals, organizations, etc.
   • Be familiar with the ABPI, IPHA, and Farmaindustria codes as required knowledge.

Education Required : Relevant degree or professional training in business administration; advanced computer skills required.

Qualification Required :

1. Minimum of 5 years’ experience assisting high-level leaders; multiple disciplines a plus.
2. Extensive experience in efficiently multi-tasking between business partners and priorities.
3. Experience in a dynamic and fast-changing environment.
4. Experience in handling highly critical and confidential matters with the highest level of discretion and tenacity.
5. Ability to take on increased responsibility as the company grows.
6. Ability to independently work in an ambiguous yet fast-paced environment.
7. Strong organizational and communication skills, team-oriented philosophy, and problem-solving skills.
8. Demonstrated ability to relate well with all levels of management and peers; a positive can-do attitude.

Travel : Attendance at internal events and team meetings and possibly project-related meetings. Overall, the expected travel is below 10%.

We are proud to be an equal opportunity employer and we value diversity. BeiGene does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

About Us : BeiGene is a global oncology company that is discovering and developing innovative treatments that are more affordable and accessible to cancer patients worldwide. With a broad portfolio, we are expediting the development of our diverse pipeline of novel therapeutics through our internal capabilities and collaborations. We are committed to radically improving access to medicines for far more patients who need them. Our growing global team of more than 10,000 colleagues spans five continents, with administrative offices in Basel, Beijing, and Cambridge, U.S. To learn more about BeiGene, please visit and follow us on LinkedIn and X (formerly known as Twitter).