Project Coordinator (f/m/d)

Integrated Systems Europe (ISE); Barcelona; Presencial; EUR 30.000 - 50.000; Jornada completa

Descripción de la vacante

A leading B2B event organization in Barcelona seeks a Project Coordinator to manage registration processes and logistics. The ideal candidate will have strong organizational skills and experience in operations or event management. Proficient in both English and Spanish, you will collaborate with internal teams and external suppliers to ensure a seamless experience. This full-time position offers a competitive salary and flexible working options.

Servicios

Flexible working hours

Employer-subsidized pension contribution

Competitive holiday package

Cross-departmental collaboration

Formación

• Experience in operations or event management, ideally with registration systems.
• Strong attention to detail and a proactive, solution-oriented mindset.
• Ability to adapt to changing circumstances.

Responsabilidades

• Manage planning and delivery of registration processes.
• Coordinate meeting room logistics and services.
• Act as a key contact for registration inquiries.

Conocimientos

Organizational skills

Communication skills

Multitasking

Problem-solving

English proficiency

Spanish proficiency

Educación

Completed studies in event management or related field

Herramientas

Registration systems

Project management tools

Microsoft Excel

Descripción del empleo

For over 20 years, Integrated Systems Events has been organizing, managing, and developing high-level B2B events for the PRO AV (Audio Visual) and Systems Integration Industry worldwide. With offices in Amsterdam, Munich, and Barcelona and a workforce of over forty employees and contractors, Integrated Systems Events is fully dedicated in organizing the annual ISE Show. ISE Show is THE leading trade show for the latest techniques, trends, and solutions for creating visual experiences. We are proud to attract exhibitors and an international trade audience from all around the globe once a year in the city of Barcelona. Curious about working at ISE? Check out our video for furtherinsights!

We’re looking for a Project Coordinator (f/m/d), to join our Operations team in a full-time position based in Barcelona.

PROJECT COORDINATOR (F/M/D)

You love to keep things running smoothly and describe yourself as an excellent organizer with an eye for detail. Challenges motivate you, and you always find creative solutions. Are you great at multitasking, a true team player, and someone who’s not afraid to roll up your sleeves and help whenever needed? Then we definitely want to get to know you!

Your responsibilities:

• Manage the planning and delivery of online and onsite registration processes for attendees and exhibitors
• Oversee allocation and coordination of meeting rooms
• Coordinate meeting room set-up and required services with the venue and external suppliers
• Track meeting room usage and work with teams to ensure requirements and logistics are in place
• Maintain clear project timelines and documentation
• Collaborate with internal teams, the venue, and suppliers to deliver a seamless experience
• Act as a key point of contact for registration and meeting room inquiries, in close cooperation with the Customer Success team.
• Share regular progress reports and analyze post-event data to drive continuous improvement
• Proven experience in operations or event management, ideally with a focus on registration systems and/or meeting room logistics
• Completed studies in event management, hospitality, exhibitions or a related field – or equivalent practical experience in a comparable role
• Strong organizational skills and high attention to detail
• Excellent communication and interpersonal skills, with a customer-focused approach
• Comfortable using registration systems, project management tools, and working with data in Excel
• Proactive, solution-orientated mindset with the ability to adapt to changing circumstances
• Strong command of English and Spanish languages
  
  
  

What we offer:

• Exciting and challenging tasks in the growing Audio Visual and Exhibition Industry
• An open, friendly and above all value-based, and trusted empathetic company culture
• Cross-departmental collaboration in an international, diverse, and initiative-taking team across Europe
• Regular travelling to other locations in Europe to meet and work with the ISE team
• Short decision-making processes, flat hierarchies, direct communication
• Flexible working hours and mobile working options
• Competitive salary and employer-subsidized pension contribution
• Competitive holiday package
  
  
  

The application process:

You can expect an initial screening call, followed by two rounds of interviews (online or in person). We will keep you informed and provide prompt feedback at every stage.

Curious now? Get in touch!

We’re excited to get to know you – and who you are beyond your CV. We look forward to receiving your detailed application, including your salary expectations and possible start date.