Project Assistant

Somma; Palma de Mallorca; Presencial; EUR 24.000 - 32.000; Jornada completa

Descripción de la vacante

A leading research institute is seeking a project and research assistant to support their multidisciplinary Public Health Liver Group. The successful candidate will help coordinate EU-funded projects, manage documentation, and ensure project timelines are met, while also contributing to various administrative tasks. Ideal for detail-oriented individuals seeking to grow in a dynamic research environment.

Formación

• Proficiency in project management and data entry.
• Experience with Microsoft Office Suite is a plus.
• Ability to collaborate in English and Spanish.

Responsabilidades

• Assist project managers in coordinating multiple research projects.
• Maintain accurate project documentation including meeting minutes and reports.
• Provide logistical support for meetings and events.

Conocimientos

Project management skills

Excel

Word

PowerPoint

Time management

Organizational skills

Educación

Degree in administration, project management, business, public health, or related field

Descripción del empleo

The Barcelona Institute for Global Health (ISGlobal) is a cutting-edge institute addressing global public health challenges through research, translation into policy and education. ISGlobal has a broad portfolio in communicable and non-communicable diseases including environmental and climate determinants, and applies a multidisciplinary scientific approach ranging from the molecular to the population level. Research is organized in five programs : Climate, Air Pollution, Nature and Urban Health; Environment and Health over the Lifecourse; Global Viral and Bacterial Infections; Malaria and Neglected Parasitic Diseases; and Maternal Child and Reproductive Health. ISGlobal is accredited with the Severo Ochoa distinction, a seal of excellence of the Spanish Science Ministry.

WHAT WE ARE LOOKING FOR

ISGlobal is seeking a highly organized, detail-oriented, and motivated project and research assistant who is interested in joining ISGlobal’s multidisciplinary Public Health Liver Group. As an active and fast-paced research team, we seek someone who excels in a dynamic environment and is eager to embrace new challenges.

The successful candidate will provide crucial support to the project managers in coordinating and implementing multiple ongoing EU-funded and other liver health projects, such as the Global Think-tank on Steatotic Liver Disease, the Global Metabolic Health Roundtables, and the MASH Cities initiative. This includes supporting the group’s research on public health and policy responses to liver diseases such as metabolic-dysfunction associated steatotic liver disease (MASLD, formerly NAFLD), metabolic-dysfunction steatohepatitis (MASH, formerly NASH), and viral hepatitis.

KEY RESPONSIBILITIES

• Assist the team’s programme manager, scientific leader, and other staff in planning, executing, and monitoring project activities in accordance with project timelines and objectives.
• Documentation and reporting : Preparation of supporting documents for different meetings and research conferences, maintaining accurate and up-to-date project documentation, including meeting minutes, progress reports, and communication logs.
• Assist in preparing progress reports, work plans, and other documents as required.
• Support grant development by engaging as needed with the ISGlobal pre-award team.
• Develop and update spreadsheets or trackers for specific projects and team activities.
• Become familiar with the internal ISGlobal administrative, legal, and financial processes to submit grants, organize travel, help process refund claims, process purchase orders, and other activities.
• Prepare high-quality presentations with images in PowerPoint.
• Data entry and management in Excel.
• Copy-editing, proofreading, and reference management.
• Logistical support to arrange meetings, workshops, and events related to the projects.
• Participate in relevant ISGlobal seminars or workshops.
• Other responsibilities as required.

SKILLS

• Project management skills and deadline-driven.
• Excellent skills in Excel (including creating complex spreadsheets, GANTT charts, and trackers), Word, and PPT (desirable : familiarity with project management tools and Canva).
• Desirable : Ability to use PubMed / Medline and other major databases to conduct literature searches (not required).
• Desirable : active on social media, e.g., LinkedIn and BlueSky or X (not required).
• Previous experience in an administrative or support role is an advantage but not required.

The post holder will adhere to ISGlobal principles contained in the People Management policy, including Equity, diversity, and health safety. The post holder will respect and be accountable to ensure ISGlobal policies and procedures.

TRAINING AND EXPERIENCE / QUALIFICATIONS

• Degree in administration, project management, business, public health, global health, or related field (BA level or higher).

SPECIFIC REQUIREMENTS

• Strong organizational and time management skills to handle multiple tasks, prioritize work, and meet deadlines efficiently.
• Ability to collaborate with team members in English and Spanish and support the project managers and other colleagues as needed.
• Competency in basic administrative skills such as scheduling meetings, arranging travel, managing calendars, and handling correspondence.
• Willingness to adjust to changing project needs and priorities.
• Comfortable working in an international and multicultural environment.
• Willing to learn and grow quickly while facing challenges as a learning opportunity.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and an ability to quickly learn new software tools.

LANGUAGE LEVEL

Proficiency in English and Spanish.

CONDITIONS

• Duration : 1 year.
• Contract Type : Full time.

J-18808-Ljbffr