Personal Assistant to CEO - BSBI Madrid

Global University Systems; Madrid; Presencial; EUR 25.000 - 35.000; Jornada completa

Descripción de la vacante

A leading university systems organization is seeking a Personal Assistant to support the CEO in operations and project coordination. The successful candidate will have a university degree, substantial experience, and excellent organizational and communication skills in both Spanish and English. This role offers a competitive salary and a collegial work environment encouraging personal responsibility and professional growth.

Servicios

An appreciative company culture

The opportunity for personal and professional development

Direct cooperation with management

Higher vacation budget with increasing seniority

Regular team events

Formación

• Relevant multiannual experience as a personal assistant.
• Ability to liaise with senior management and stakeholders.
• Experience in project coordination.

Responsabilidades

• Support and relieve the CEO in day-to-day business activities.
• Coordinate appointments and maintain the CEO's calendar.
• Translate correspondence from Spanish to English.

Conocimientos

Excellent communication skills

Organizational skills

Time management skills

Project management experience

Self-motivated

Proficiency in English

Proficiency in Spanish

Educación

Completed university degree

Herramientas

Microsoft Office

Descripción del empleo

Your Responsibilities

• Support and relief of the CEO in day-to-day business
• Appointment coordination, calendar maintenance, follow-up of appointments
• Liaising with senior staff at regional, national, and international higher education institutions, professional bodies, associate centers, and other similar institutions with the CEO & COA has professional relationships
• Coordinating and mentoring online and personal meetings
• Organization of business trips and travel expense accounting
• Project coordination support as required by the CEO
• Proactively managing communication with the CEO
• Preparing briefing notes for direct reports
• Organizing corporate and senior management events
• Translating correspondence from Spanish to English and drafting correspondence as dictated or directed by the CEO, sometimes on his behalf

Your Profile

Knowledge & Skills

• Completed university degree
• Relevant multiannual professional experience as a personal assistant
• Project management experience
• Organized with excellent time management skills
• Self-motivated team player who is confident and flexible, with the ability to establish a strong rapport with senior management and key stakeholders, and possesses excellent communication and interpersonal skills
• Very good knowledge of Spanish and English, both written and spoken
• Proficiency in Microsoft Office (Outlook, Excel, PowerPoint)

Why us?

Benefits

• An appreciative, collegial company culture and high professional standards
• A high degree of personal responsibility and creative freedom from day one
• The opportunity to contribute to and develop your professional and personal strengths
• Direct cooperation with management
• A competitive salary
• Higher vacation budget with increasing seniority
• A beautiful new office in the heart of Berlin
• Regular team events

About Us

BSBI is part of GUS Germany GmbH (GGG), a dynamic network of higher education institutions with more than 15,000 students at locations in Germany, Europe, and beyond.

We prepare students for impactful global careers, providing accessible and quality education to cultivate future industry leaders. With a focus on enterprise, leadership, and success, our programmes empower students with an entrepreneurial mindset to lead and succeed, fostering an inclusive, innovative, and supportive learning environment. Our mission is to shape the future by nurturing exceptional talent and driving positive change in the competitive international business world.

Explore https://www.berlinsbi.com/ for more information about us!