Personal Assistant - REMOTE | UQZ15

Maxwell Social; Madrid; A distancia; EUR 10.000 - 31.000; Jornada completa

Descripción de la vacante

A leading creative agency is seeking a remote Executive Assistant to provide high-level administrative support to the leadership team. Responsibilities include managing calendars, handling correspondence, and assisting with personal tasks. Ideal candidates will have proven experience, strong organizational skills, and the ability to work independently. This role offers a competitive salary, paid time off, and growth opportunities within a dynamic environment.

Servicios

Competitive salary

Paid time off

Work-from-anywhere environment

Formación

• Proven experience as a personal or executive assistant with remote experience.
• Highly organized with strong time management and multitasking abilities.
• Ability to work independently and anticipate needs proactively.

Responsabilidades

• Manage and coordinate executive calendars, appointments, and meetings.
• Handle email correspondence and respond on behalf of the executive as needed.
• Assist with personal tasks and support project tracking.

Conocimientos

Written and verbal communication skills

Organizational skills

Time management

Discretion and trustworthiness

Herramientas

Google Workspace

Slack

Zoom

Descripción del empleo

Company: Maxwell Social

Location: Remote

Salary: $12,000-$36,000

About Maxwell

Maxwell is a social club, event venue, and creative agency. We are building the next generation of social clubs that function like adult fraternal organizations such as Italian American Clubs, Rotarians, or Kiwanis—fostering a sense of community and friendship. Our venue is a 7,000 square foot mansion in Tribeca. Join us!

More info on Maxwell

• Instagram
• Website
• Elle Decor
• The New Yorker
• Vogue

Job Purpose

To provide high-level administrative and personal support to the leadership team, ensuring smooth daily operations, efficient communication, and calendar management — all while working remotely with minimal supervision.

Key Responsibilities

1. Manage and coordinate executive calendars, appointments, and meetings
2. Handle email correspondence and respond on behalf of the executive as needed
3. Assist with personal tasks (e.g., online orders, scheduling appointments)
4. Support project tracking and follow-ups
5. Conduct online research and prepare summary briefs

Requirements

• Proven experience as a personal or executive assistant (with remote experience)
• Excellent written and verbal communication skills
• Proficient with productivity tools (Google Workspace, Slack, Zoom, etc.)
• Highly organized with strong time management and multitasking abilities
• Ability to work independently and anticipate needs proactively
• Strong attention to detail and professionalism
• Discretion and trustworthiness in handling confidential information

Performance Expectations

• Maintain a well-structured schedule with minimal missed deadlines
• Demonstrate initiative in anticipating executive needs
• Communicate effectively and maintain professionalism across all channels
• Uphold a high level of discretion and judgment

Benefits & Compensation

Competitive remote-based salary (commensurate with experience), paid time off and sick leave, opportunities for growth, and a work-from-anywhere environment.

Opportunities & Challenges

This role is ideal for someone who thrives in a fast-paced, evolving environment. You’ll work closely with high-level decision-makers and gain insights into company operations. The role requires managing ambiguity and adapting quickly.