Personal Assistant / Executive Assistant to CTO

Neurons Lab; España; Presencial; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

A leading tech firm in Spain is seeking a Personal Assistant to support its CTO. Responsibilities include managing communication, organizing schedules and travel, and integrating AI tools. The ideal candidate has 2 years of experience in similar roles and is proficient in both English and Spanish. This role offers a dynamic work environment focused on enhancing operational efficiency.

Formación

• Experience in managing inbox triage and communication.
• Familiar with AI productivity tools.
• Understanding of EU travel and invoicing norms.

Responsabilidades

• Manage inbox and correspondence efficiently.
• Handle calendar and schedule for conflicts and changes.
• Organize travel and events arrangements.
• Maintain relationships through follow-ups and research.
• Systematize tasks using digital tools and AI solutions.

Conocimientos

Mastery in inbox triage and asynchronous communication

AI tools configuration and prompt engineering

High-stakes calendar coordination across time zones

Vendor and contract negotiation

Project management frameworks (OKR, Kanban, PARA, GTD)

Proficiency in English and Spanish

Knowledge of Russian/Ukrainian

Descripción del empleo

Personal Assistant / Executive Assistant to CTO

Apply for the role of Personal Assistant / Executive Assistant to CTO at Neurons Lab.

Objective and KPIs

Enable the CTO to focus on leadership, technology, and strategic relationships by managing over 80% of communication and administrative tasks, while maintaining or improving quality standards.

Goals include:

• Free approximately 10-15 hours per week from specific tasks
• Manage communication and relationships with 30-50+ people weekly
• Implement new AI tools for routine tasks

Areas of Responsibility

• Inbox and correspondence management: triage, answer autonomously, prepare drafts, manage social media and messaging platforms
• Calendar and schedule management: protect schedules, resolve conflicts, communicate changes
• Travel and events management: organize bookings, transportation, venues
• Relationships management: follow-ups, research, outreach, CRM updates
• Personal and family tasks: organize travel, healthcare, household services, tax reporting
• Systematization and AI integration: organize digital environments, identify patterns, suggest AI solutions, update prompts

Skills

• Mastery in inbox triage and asynchronous communication
• AI tools configuration and prompt engineering
• High-stakes calendar coordination across time zones
• Vendor and contract negotiation
• Project management frameworks (OKR, Kanban, PARA, GTD)
• Proficiency in English and Spanish; Russian/Ukrainian a plus

Knowledge

• Familiarity with AI productivity tools (ChatGPT, Anthropic, Perplexity, etc.)
• Understanding of EU, especially Spanish, travel, invoicing, and tax norms
• Knowledge of social platform algorithms and scheduling tools

Experience

• Approximately 2 years in roles such as Personal Assistant, Executive Assistant, or Project Manager
• Experience living, studying, or working in the EU, preferably Spain