Personal Assistant

Kloned | Virtual Assistants; España; A distancia; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

A fast-growing Executive Assistant company is seeking a motivated individual for a remote role providing high-quality assistant support. The ideal candidate will manage client schedules, facilitate meetings, and provide administrative support while thriving in a fast-paced environment. This position offers flexible hours, a supportive team culture, and opportunities for career growth.

Servicios

Competitive salary based on skills and experience

Full-time, remote, and flexible working hours

Opportunities for career growth

Ongoing coaching and training

Access to a company-wide bonus scheme

Formación

• At least 3 years' experience in a fast-paced assistant role.
• Ability to anticipate client needs and work proactively.

Responsabilidades

• Manage complex client diaries and schedules proactively.
• Facilitate meetings by handling conference calls and booking rooms.
• Monitor and respond to emails for inbox management.

Conocimientos

Communication

Problem Solving

Time Management

Attention to Detail

Proactivity

Descripción del empleo

Kloned is a fast-growing Executive Assistant company based in London and Dubai. Our main focus is on personalisation and delivering the highest level of executive service. We hire smart, ambitious, motivated individuals who are committed to our long-term vision and welcome opportunities to grow and build a long-standing career within the company.

Role :

This role is designed to provide high-quality Assistant support, working flexibly across a portfolio of clients.

To succeed in this role, you must be able to switch attention between clients, recognize your own limits, and be confident in asking for help. You are a strong communicator who embraces technology and automation to enable a consistent, streamlined approach in delivering Kloned's service.

Key responsibilities :

• Manage complex client diaries and schedules proactively, alerting users of deadlines and important appointments, and ensuring all necessary information is in the calendar invites.
• Facilitate meetings (including Board meetings) by handling conference calls, booking meeting rooms, arranging refreshments, and managing equipment as required.
• Monitor and respond to emails, managing a complex schedule to provide inbox management.
• Provide general administrative and office management support tailored to each client’s setting.
• Support clients in areas such as research, business development, marketing, supplier management, HR & recruitment, and project management.

Who we are looking for :

• At least 3 years' experience in a fast-paced assistant role.
• Ability to anticipate client needs and work proactively to deliver exceptional service.
• Team player with the ability to build good working relationships with various personalities.
• Technologically savvy or willing to learn, as you'll be using Kloned and clients' systems.
• Creative problem solver who can adapt approaches quickly.
• Always striving for improvement.
• Proactive, thrives in a fast-paced environment.
• Exceptional attention to detail and time management skills.
• Excellent communication skills (listening, speaking, and writing).

Additional information :

We seek individuals committed to working Monday through Friday. In return, we offer a friendly, supportive community at Kloned. Working remotely can sometimes be lonely, but our team supports each other and enjoys having fun along the way.

• Competitive salary based on skills and experience.
• Full-time, remote, and flexible working hours.
• Opportunity to work within a young, vibrant team.
• Relaxed, family-like work culture within a professional setting.
• Opportunities to develop and tailor the role to your strengths.
• Potential for career growth within the company.
• Ongoing coaching and training.
• Standard working hours aligned with client schedules (9am - 5 : 30pm local time), promoting work / life balance.
• Access to a company-wide bonus scheme providing additional income opportunities.

Seniority level : Mid-Senior level

Employment type : Contract

Job function : Administrative

Administrative and Support Services

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