Personal Assistant

buscojobs España; Málaga; Presencial; EUR 24.000 - 36.000; Jornada completa

Descripción de la vacante

Una empresa innovadora busca un asistente personal organizado y proactivo que sea fluido en inglés y español. Esta emocionante posición implica gestionar la agenda diaria de un ejecutivo, coordinar viajes y alojamiento, y desarrollar sistemas administrativos eficientes. Además, tendrás la oportunidad de asistir en actividades de marketing y desarrollo de negocios, así como en la contratación y formación de nuevo personal. Ofrecemos un entorno de trabajo amigable y de apoyo, con oportunidades para el crecimiento personal y profesional. ¡Si disfrutas trabajar en un ambiente dinámico y tienes un enfoque positivo, esta es la oportunidad perfecta para ti!

Servicios

Ambiente de trabajo amigable

Oportunidades de crecimiento personal y profesional

Formación

• Experiencia comprobada como asistente personal o en un rol similar.
• Excelentes habilidades organizativas y de gestión del tiempo.

Responsabilidades

• Organizar la agenda diaria del ejecutivo y gestionar reuniones.
• Asistir con actividades de marketing y desarrollo de negocios.

Conocimientos

Organización

Comunicación

Gestión del tiempo

Confidencialidad

Actitud positiva

Educación

Experiencia como asistente personal

Herramientas

Microsoft Office Suite

Sistemas administrativos (dlbooks, Patrix IP)

Descripción del empleo

Do you have experience as a PA or Secretary? If you are fluent in English and Spanish and are organized, proactive, and enjoy working in a fast-paced environment, we would love to hear from you!

Main Responsibilities :

• Organising the executive's daily schedule and meetings, complex diary management, extensive flights, transportation, and accommodation arrangements.
• Developing, implementing, and maintaining new administrative systems, including databases and record entry (dlbooks and Patrix IP).
• Reviewing, distributing, and managing correspondence, including filing, noting WIPO, UKIPO, and EUIPO deadlines.
• Assisting with marketing and business development activities / events, both internal and off-site.
• Assisting with recruitment of new staff, training, induction, and maintaining the holiday calendar.
• Assisting lawyers, paralegals, and other staff as necessary in the course of their duties.

Reception / Office Management Including :

• Answering incoming telephone calls and greeting visitors.
• Maintaining office supplies and equipment.
• Maintaining the condition of the office and arranging for necessary repairs.
• Monitoring and handling post and e-mails, ensuring all client-related correspondence is passed on to the appropriate fee earner.
• Assisting with office functions and general administrative tasks.

Finance Including :

• Administration of expenses, petty cash, and assisting with invoicing and payment of external invoices.

Requirements :

• Proven experience as a personal assistant or in a similar role.
• Excellent organizational and time management skills.
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to maintain confidentiality and handle sensitive information.
• A positive attitude and a willingness to learn.
• PI or legal knowledge is valuable.
• Flexible working hours (9 : 00 to 17 : 30 or 9 : 00 to 18 : 00).

A supportive and friendly work environment with opportunities for personal and professional growth.