Personal Assistant

ING Group; Madrid; Presencial; EUR 30.000 - 40.000; Jornada completa

Descripción de la vacante

A leading financial institution is looking for a Personal Assistant in Madrid. The role involves supporting the management team through scheduling, organizing meetings, travel coordination, and various administrative tasks. Candidates should have at least 5 years of experience and strong communication skills. Proficiency in Microsoft Office and the ability to work in an international context are essential for success in this position.

Formación

• 5+ years of professional experience, particularly in an international environment.
• Proficient in English, both spoken and written.
• Ability to maintain confidentiality and tact under pressure.

Responsabilidades

• Manage the agenda of the management team and schedule appointments.
• Organize meetings and events, ensuring all logistics are handled.
• Coordinate travel arrangements.
• Provide administrative support and reconcile expenses.

Conocimientos

Proactive

Attention to detail

Excellent communication skills

Time management

Strong Microsoft Office skills

Ability to multitask

Interpersonal skills

Educación

Bachelor’s Degree

Descripción del empleo

Overview

At ING Hubs Spain we are looking for Personal Assistant.

Your role and work environment

You’ll work closely with the Management Team of the new Hubs Spain organization, providing administrative support, helping them to make the best use of their time by dealing with secretarial and administrative tasks. You will be part of a global organization of Hubs with international content in your daily work.

You will be reporting directly to the Head of Hubs Spain.

Your key responsibilities

• Act as a first point of contact.
• Proactively manage and maintain the agenda of the management team members by scheduling meetings and conference calls, arranging appointments.
• Organize and coordinate meetings and events to ensure all required materials and catering requirements are provided.
• Coordinate travel arrangements.
• Provide administrative support.
• Expenses and credit card reconciliation.
• Miscellaneous support tasks.
• Ad-hoc support for major projects as and when necessary.
• Liaise with other PAs at international level to ensure commitments are met.

What are we looking for?

These are some of the qualities that we value the most for this role. And if the shoe fits… don’t hesitate to apply!

• A leader of our Orange Code culture displaying the following behaviours:
  • Willing to take the initiatives and give reminders.
  • Proactive, efficient, and able to always maintain a high degree of confidentiality.
  • Attention to detail.
  • Collaborative and good at building relationships.
• Proven track record and technical skills:
  • Bachelor’s Degree
  • 5+ years of professional experience, international environment experience is a plus
  • Excellent written and verbal communication skills
  • Time management and organizational skills
  • Ability to stay calm under pressure, multitask and adapt to change
  • Strong Microsoft Office skills
  • Proficient English (both spoken and written)
  • Ability to work in an international environment
  • Tact and discretion