People Operations Administrator

Edelman; Madrid; Híbrido; EUR 27.000 - 33.000; Jornada completa

Descripción de la vacante

Edelman Madrid is seeking an HR Operations Specialist (English Speaker) on a temporary assignment to support the Spain People team across the full employee lifecycle. You will handle onboarding, contracts, payroll liaison, HR systems, and confidential records in a bilingual English/Spanish environment, with a hybrid schedule at Paseo de la Castellana 163.

The role requires 2–3 years of HR experience, strong organisational skills and a proactive, service‑oriented mindset.

Formación

• 2–3 years of experience in an HR department.
• High level of English, both written and spoken.
• Organised, detail-oriented, proactive and reliable with strong communication.

Responsabilidades

• Manage onboarding, offboarding, hires, terminations and changes.
• Coordinate with local HR administration and payroll partner.
• Prepare and manage employment contracts and amendments.
• Support application of collective bargaining agreements and internal policies.
• Respond to employee queries with timely HR support.
• Coordinate maternity/paternity, leaves, working time adaptations and related processes.
• Maintain accurate HR records and confidentiality.

Conocimientos

English proficiency

Organisational skills

Attention to detail

Herramientas

HR systems

Descripción del empleo

Edelman is a voice synonymous with trust, reimagining a future where the currency of communication is action. Our culture thrives on three promises: boldness is possibility, empathy is progress, and curiosity is momentum.

At Edelman, we understand diversity, equity, inclusion and belonging (DEIB) transform our colleagues, our company, our clients, and our communities. We are in relentless pursuit of an equitable and inspiring workplace that is respectful of all, reflects and represents the world in which we live, and fosters trust, collaboration and belonging.

HR Operations Specialist – English Speaker

Temporary Assignment | Madrid

About the role

We are looking for an HR Operations Specialist to join a leading global communications agency working with some of the world’s most recognised brands and organisations.

This is a hands-on HR role, ideal for someone with solid experience in HR administration, employee lifecycleprocessesand day-to-day people operations. The successful candidate will support the Spain People team across a broad range of HR activities, ensuring accuracy,consistencyand a high-quality employee experience.

The role requires strong organisational skills, attention to detail, goodjudgementand the ability to work confidently in both Spanish and English.

Key responsibilities

As HR Operations Specialist, you will support the People team across the full employee lifecycle, including:

• Managing employee onboarding and offboarding processes, including hires,terminationsand internal changes.
• Coordinating with the local HR administration and payroll partner.
• Preparing and managing employment contracts, contractamendmentsand related employee documentation.
• Supporting the application of the applicable collective bargaining agreement and internal policies.
• Responding to employee queries and providing clear,timelyandaccurateHR support.
• Coordinating maternity, paternity, reduced working hours, leaves of absence, working time adaptations and other employee lifecycle processes.
• Managing agreements with universities and supporting the follow-up of interns and trainees.
• Supporting the preparation and update of job descriptions.
• Monitoring working time records and supporting compliance with internal timekeeping processes.
• Supporting training coordination and the implementation of internal policies.
• Coordinating Health & Safety and Occupational Risk Prevention activities with the external prevention service provider.
• Supporting employee exits, dismissals, contract endings and exit interviews.
• MaintainingaccurateHR records andensuring confidentiality and data accuracy at all times.

What we are looking for

We are looking for someone with 2–3 years of experience in an HR department, preferably within a multinational or professional services environment, anda high levelof English, both written and spoken. The ideal candidate will be highly organised, detail-oriented,proactiveand reliable, withstrong communicationand interpersonal skills. They should be comfortable managing multiple priorities with autonomy,discretionand sound judgement, while bringing a positive attitude, serviceorientationand a collaborative mindset. Experience working with HR systems, documentation and administrative processes will also be important.

What we offer

We offer a temporary contract through an agency to cover a paternity leave, with an immediate start and a salary based on experience, around €30,000 gross per year. The role is based in our Madrid office atPaseode la Castellana 163, 4th floor, with a hybrid working model of 60% office-based and up to 40% remote. Working hours are Monday to Thursday from 9:00 to 18:30, with a one-hour lunch break, and Friday from 9:00 to 14:30. During July and August, an intensive schedule applies from 9:00 to 15:00.

We are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your experience doesn’t perfectly align with every qualification, we encourage you to apply anyway. You may be just the right candidate for this or other roles.