People-First Office Manager & Admin Lead

Qilimanjaro Quantum Tech; Barcelona; Presencial; EUR 32.000 - 46.000; Jornada completa

Descripción de la vacante

Qilimanjaro Quantum Tech, a Barcelona-based quantum computing company, seeks an Office Manager and Administrative Assistant to welcome visitors, manage day-to-day operations, and support the administrative backbone of the company. The role reports to the Internal Operations Manager and interacts with all teams, serving as the first point of contact for guests and staff.

The ideal candidate is warm, attentive, fluent in Spanish and English (Catalan preferred), and experienced in contracts,

Formación

• Three or more years of experience in office management, reception or administrative roles, ideally in a growing company.
• Full professional fluency in Spanish and English, written and spoken. Catalan is strongly preferred.
• Proficient with Google Workspace, Slack and Notion; quick to learn new tools including AI tools.
• Ability to manage budgets and juggle competing priorities; discretion with confidential information.

Responsabilidades

• Welcome visitors and manage office day-to-day operations.
• Handle contracts, invoices and filing; maintain organized records.
• Plan events, team lunches and travel logistics.
• Coordinate office supplies, budgets and vendor contracts.
• Support onboarding and GDPR/compliance activities.

Conocimientos

Bilingual English/Spanish

Catalan preferred

Strong organisational skills

Attention to detail

Proactive problem solver

Discretion

Herramientas

Google Workspace

Slack

Notion

AI tools

Descripción del empleo

Qilimanjaro Quantum Tech, a Barcelona-based quantum computing company, seeks an Office Manager and Administrative Assistant to welcome visitors, manage day-to-day operations, and support the administrative backbone of the company. The role reports to the Internal Operations Manager and interacts with all teams, serving as the first point of contact for guests and staff.

The ideal candidate is warm, attentive, fluent in Spanish and English (Catalan preferred), and experienced in contracts,