Payroll Coordinator

Primark; Madrid; On-site; EUR 40,000 - 55,000; Full time

Job summary

A leading retail company is seeking a Payroll Coordinator in Madrid to ensure all payroll processes meet accuracy standards and comply with current Spanish and Portuguese regulations. This role demands a degree in labour relations or business administration, extensive payroll experience, and strong analytical skills. Ideal candidates will have intermediate English proficiency and a solid understanding of payroll compliance practices. The position offers full-time employment and the chance to contribute to a dynamic and people-focused team.

Qualifications

• 5+ years of payroll experience preferred.
• Experience with tax year-end practices and requirements.
• Detailed knowledge of payroll rules and common payroll problems.

Responsibilities

• Ensure all store payrolls are accurate and compliant.
• Assist with tax year-end duties and payments.
• Liaise with statutory bodies as needed.

Skills

Payroll practices

Problem resolution

Time management

Analytical ability

Intermediate English

Microsoft Excel

Education

Degree in labour relations or business administration

Job description

Primark Madrid, Community of Madrid, Spain

Payroll Coordinator

Primark is looking for a Payroll Coordinator to join our team in Madrid.

What You’ll Do

• Help ensure that all store payrolls (including own store payrolls) are delivered to a high standard of accuracy and in accordance with current Spain and Portugal legislations, company regulations and collective agreements.
• Follow detailed payroll checking procedures across all areas such as report production, payroll checking and correction, sickness processing, etc.
• Provide flexible support to the Iberia payroll team.
• Liaise with governing and statutory bodies as required for any research.
• Carry out Time-pro, WD data validations and any uploads.
• Assist with tax year‑end duties such as balance reconciliations and tax control accounts.
• Process timely payments to employees and authorities in both Spain and Portugal.
• Perform payroll/finance reconciliations.
• Write, modify and produce reports for payroll and wider business such as sickness reconciliation reporting from FIE data, trade unions, dismissal.
• Assist the payroll manager during internal and external payroll audits.
• Continuously embrace system and process improvements to boost payroll delivery, accuracy and compliance.
• Other duties as may be required – taking on additional responsibility to support international payroll.

What You’ll Bring

• Degree in labour relations, business administration or related studies.
• Up‑to‑date working knowledge of payroll practices.
• Experience resolving problems that can affect payroll.
• Experience with tax year‑end practices and requirements.
• Ability to work under pressure and commit to tight deadlines.
• Ability to communicate effectively at all levels, both written and spoken.
• Intermediate English‑speaking level (ideally).
• Microsoft Excel knowledge at intermediate level or above.
• Ability to work on own initiative as well as part of a wider team, whilst managing workloads and remaining flexible.
• Detailed knowledge of payroll rules and common payroll problems that can occur.
• Strong analytical ability.
• Ability to influence and interact well with team members.
• Organizational and time‑management skills in managing multiple, diverse and sometimes conflicting priorities.
• Experience in payroll compliance practices.
• Ability to make decisions in a timely manner.
• Typically, 5 or more years of payroll experience preferable.
• Very good experience and knowledge of current labour law in both Spain and Portugal.

About Primark

At Primark, people matter. They’re the beating heart of our business and the reason we’ve grown from our first store in Dublin in 1969 to a £9bn+ turnover business and over 80,000 colleagues and over 440 stores in 17 countries today. Our values run through everything we do. In essence, we’re caring and always strive to put people first. We’re also dynamic, bravely pushing the boundaries to stay ahead. And finally, we succeed together.

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Finance and Accounting / Auditing

Industry

Retail