Part-Time Administrative Assistant

Cherokee Federal; España; On-site; EUR 17,000 - 25,000; Part time

Benefits offered by this job

401K

Other benefits

Job summary

Cherokee Nation Aerospace and Defense, LLC is seeking a Part-Time Administrative Assistant to support DoD WIC Overseas programs. You will facilitate communication, process intake data, and maintain participant files in a fast-paced setting.

You will handle scheduling, office operations, and data preparation for reports, ensuring HIPAA compliance and accurate recordkeeping. Some travel and driving may be required as part of duties.

Qualifications

• High school diploma or equivalent with secretarial/administrative experience.
• Business training or associate degree preferred; healthcare field experience desirable.
• Good communication, basic math, recordkeeping, and multi-tasking abilities.

Responsibilities

• Greets participants and provides information on eligibility for services.
• Enter intake information into enrollment software and maintain participant files.
• Manage office operations, scheduling, and data transmission of program information.
• Assist in daily participant flow and respond to calls and inquiries.

Skills

Communication

Math

Recordkeeping

Multitasking

Independence

Education

High school diploma

Associate degree preferred

Healthcare experience desirable

Tools

IBM Compatible

MS Word

WordPerfect

Excel

Job description

Part-Time Administrative Assistant

Facilitating communication between participants, their families, and external medical and social service agencies. Gather and enter intake information from participants into the automated enrollment software. Take charge of administrative office operations, including maintaining participant files, delivering participant services, and assisting with supply procurement. Contribute to the preparation of office reports and the transmission of program data.

Compensation & Benefits:

Estimated Starting Salary Range for Administrative Assistant: $16.56

401K and other possible benefits as provided. Benefits are subject to change with or without notice.

Administrative Assistant Responsibilities Include:

• Greets participants and provide information regarding eligibility for services.
• Measures WIC Overseas participants (height and weight).
• Screens for eligibility, as outlined in DoD WIC Overseas Policy and Procedure Manuals.
• Explains required forms.
• Obtains signatures.
• Collects demographic and financial information and prepare participant files.
• Enters accurate data into the computer system.
• Issues drafts following DoD Policy and Procedures and maintain an audit trail.
• Issues appropriate WIC Overseas termination notices to participants.
• Monitors and secure draft inventory.
• Assists in managing daily participant flow in a timely manner.
• Answers incoming calls, determines caller’s need, triages call appropriately, and schedules needed appointments.
• Manages participants’ files.
• Provides requested reports accurately and in a timely manner.
• Prepares daily statistics on participant services.
• Prepares data for transfer.
• Backs up computer at the end of the day.
• Maintains documentation of missed appointments and perform outreach to reschedule participants.
• Assess participant service needs to include participant satisfaction surveys.
• Assists WIC Overseas Certified Professional Authority (CPA) as needed.
• Attends meetings and other training as assigned.
• Participates in community events and briefings.
• Works as a team to keep the office clean, safe, comfortable, and functional.
• Maintains HIPAA standards.
• Maintains office schedule for participants, ensuring appropriate time is allowed for each type of appointment.
• Performs other job-related duties as assigned.

Administrative Assistant Experience, Education, Skills, Abilities requested:

• High school diploma or equivalent with secretarial, administrative/business office/ medical office experience. Business training or associate degree preferred. Experience in a healthcare related field desirable
• Good communication skills, basic math, recordkeeping skills, ability to work without constant supervision and ability to handle several tasks at once.
• May require travel by Privately Owned Vehicle (POV). Current acceptable driver’s license, e.g., USAREUR/International and personal vehicle for use in carrying out required duties. Personal auto liability insurance is mandatory.
• Knowledge and experience with IBM compatible computer, MS word or WordPerfect, and Excel software.
• Must keyboard 40-60 WPM.
• Working knowledge of office equipment.
• Must be able to lift and carry a minimum of 50 pounds.
• Must pass pre-employment qualifications of Cherokee Federal

Company Information:

Cherokee Nation Aerospace and Defense, LLC, provides support, services, and solutions to federal and commercial customers. The company takes a personalized approach to solving our clients' toughest challenges, helping you make the most of your skills. CNAD is part of Cherokee Federal – a team of tribally owned federal contracting companies. For more information, visit cherokee-federal.com.

Searchable job titles:

• Office Administrator
• Executive Assistant
• Administrative Coordinator
• Office Manager
• Administrative Specialist

Keywords:

• Administration
• Assistant
• Clerical
• Office Support
• Administrative Support

Legal Disclaimer:

All qualified applicants will receive consideration for employment without regard to protected veteran status, disability or any other status protected under applicable federal, state or local law.

Many of our job openings require access to government buildings or military installations. Candidates must pass pre-employment qualifications of Cherokee Federal.