Order Specialist – Software Distribution (Spain & Portugal)

CES - MATLAB® in the Middle East; Oviedo; Presencial; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

A leading company is seeking a meticulous Order Specialist in Oviedo, Spain to manage academic tender processes and software license orders. Essential duties include ensuring compliance with public procurement, accurate documentation, and maintaining strong communication with universities and public institutions.

Formación

• Experience in order processing or sales operations.
• Knowledge of public procurement processes in Spain/Portugal.
• Fluency in Spanish and English; Portuguese desirable.

Responsabilidades

• Manage lifecycle of academic tenders and public procurement.
• Process new orders, renewals, and amendments.
• Collaborate for bids, contract execution, and invoicing.

Conocimientos

Organizational skills

Attention to detail

Communication

Educación

Bachelor’s degree

Herramientas

Salesforce CRM

Sage invoicing software

Descripción del empleo

Location: Oviedo, Spain (on-site, full-time)

Department: Operations / Sales Support

Job Summary

We are seeking a meticulous and proactive Order Specialist to join our team in Oviedo and support our software distribution activities in Spain and Portugal, with a strong focus on managing academic tenders and public procurement. This is an on-site position, essential to ensuring that software license orders are processed accurately, compliantly, and on time — especially for universities and public institutions.

Key Responsibilities

• Manage the full lifecycle of academic tenders, including documentation, eligibility checks, and compliance with public procurement procedures in Spain and Portugal.
• Prepare and validate ESPD/DEUC forms, tax certificates, quotations, and customer-specific documents.
• Process new orders, renewals, and amendments based on contract terms and procurement requirements.
• Ensure accuracy in documentation and internal records throughout the order-to-cash process.
• Serve as the main administrative contact for universities and public institutions.
• Collaborate with internal teams to support bids, contract execution, and invoicing.
• Track order status, delivery timelines, and invoicing progress.
• Maintain accurate reporting related to academic opportunities, tenders, and renewals.

Requirements

• Experience in order processing, public procurement, or sales operations, ideally involving academic or public sector clients.
• Strong organizational skills and attention to detail.
• Good communication skills, both written and verbal.
• Knowledge of public procurement processes, particularly in Spain and/or Portugal (e.g., ESPD/DEUC).
• Fluency in Spanish and English; Portuguese is a strong plus; Italian and Arabic are also an advantage.
• Familiarity with Salesforce CRM and Sage invoicing software is a plus.
• Full-time presence required at the office in Oviedo, Spain.
• Bachelor’s degree is advisable but not required.

Nice to Have

• Experience working with universities, research institutions, or software vendors.
• Knowledge of academic software licensing models.
• Experience with public e-invoicing platforms (e.g., FACe, e-fatura).