Order Specialist – Software Distribution (Spain & Portugal)

buscojobs España; Asturias; Presencial; EUR 25.000 - 35.000; Jornada completa

Descripción de la vacante

A leading company in software distribution is seeking an Order Specialist in Oviedo, Spain. The role involves managing academic tenders and public procurement processes, ensuring compliance and accuracy while collaborating with internal teams. Applicants should have experience in order processing and possess strong organizational and communication skills, with fluency in Spanish and English being essential.

Formación

• Experience in order processing, public procurement, or sales operations.
• Fluency in Spanish and English; Portuguese is a strong plus.
• Familiarity with public procurement processes (ESPD / DEUC).

Responsabilidades

• Manage full lifecycle of academic tenders and compliance with procurement procedures.
• Process new orders and ensure accuracy in documentation.
• Serve as main administrative contact for universities.

Conocimientos

Organizational skills

Attention to detail

Communication skills

Educación

Bachelor’s degree

Herramientas

Salesforce CRM

Sage invoicing software

Descripción del empleo

Job Summary

We are seeking a meticulous and proactive Order Specialist to join our team in Oviedo and support our software distribution activities in Spain and Portugal, with a strong focus on managing academic tenders and public procurement. This is an on-site position, essential to ensuring that software license orders are processed accurately, compliantly, and on time — especially for universities and public institutions.

Key Responsibilities

• Manage the full lifecycle of academic tenders, including documentation, eligibility checks, and compliance with public procurement procedures in Spain and Portugal.
• Prepare and validate ESPD / DEUC forms, tax certificates, quotations, and customer-specific documents.
• Process new orders, renewals, and amendments based on contract terms and procurement requirements.
• Ensure accuracy in documentation and internal records throughout the order-to-cash process.
• Serve as the main administrative contact for universities and public institutions.
• Collaborate with internal teams to support bids, contract execution, and invoicing.
• Track order status, delivery timelines, and invoicing progress.
• Maintain accurate reporting related to academic opportunities, tenders, and renewals.

Requirements

• Experience in order processing, public procurement, or sales operations, ideally involving academic or public sector clients.
• Strong organizational skills and attention to detail.
• Good communication skills, both written and verbal.
• Knowledge of public procurement processes, particularly in Spain and / or Portugal (e.g., ESPD / DEUC).
• Fluency in Spanish and English; Portuguese is a strong plus; Italian and Arabic are also an advantage.
• Familiarity with Salesforce CRM and Sage invoicing software is a plus.
• Full-time presence required at the office in Oviedo, Spain.
• Bachelor’s degree is advisable but not required.

Nice to Have

• Experience working with universities, research institutions, or software vendors.
• Knowledge of academic software licensing models.
• Experience with public e-invoicing platforms (e.g., FACe, e-fatura).

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