Operations Executive

World Courier; Barcelona; Presencial; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

World Courier in Barcelona is looking for a dedicated Operations Executive to ensure seamless logistics operations. This role involves managing transportation duties, coordinating shipments, and ensuring compliance with relevant regulations.

The ideal candidate must be fluent in English and have experience with transportation management systems. This onsite position offers a flexible work schedule of 40 hours per week, Monday to Friday.

Formación

• Experience in managing logistics and transportation operations.
• Ability to coordinate and optimize delivery processes.
• Strong communication skills for working with national and international partners.

Responsabilidades

• Manage jobs in the Transportation Management System (TMS).
• Coordinate driver assignments for shipments.
• Ensure compliance with regulations during transportation.

Conocimientos

Fluency in English

Knowledge of transportation management systems

Regulatory compliance (ADR/DGR/IATA)

Herramientas

Transportation Management System (TMS)

OpStar

Cubixx

Flight Monitor

Descripción del empleo

At Cencora, the mission is to create healthier futures through sustainable logistics solutions. This role plays a key part in ensuring seamless operations across all transportation functions.

Primary Duties and Responsibilities

Transportation Management & Coordination

• Edit and manage jobs (Exports/Imports) within the Transportation Management System (TMS), performing detailed "Routing Checks" to optimize transport modes (airplane, car, train, etc.).
• Coordinate driver assignments for delivery and pickup of shipments at offices and freight companies.
• Oversee and prepare collected/received shipments for EUL-route processing, including pre‑advising shipments.
• Monitor shipments in transit, addressing any deviations from the plan with flexibility and efficiency.
• Continuously review TMS notes and handle pre‑advised shipments with precision.
• Conduct "Post Flight Checks" to verify planned departure and arrival times of flights.
• Manage internal debits and credits (Clearinghouse) to ensure financial accuracy.

Operational Excellence

• Identify critical information and act promptly (e.g., All Stations Emails, Holiday Lists, Ops‑Memos).
• Ensure compliance with all relevant regulations (ADR/DGR/IATA) and applicable laws.
• Effectively utilize and maintain technical tools such as TMS, OpStar, Cubixx, X‑act, and Flight Monitor.
• Manage the sorting area, including packaging, supplies, and cooling media inventory.
• Foster strong communication with national and international World Courier stations and agents.
• Build and maintain relationships with key contractors and transport partners, including airlines, handling agents, rail operators, customs officials, veterinarians, and suppliers.

Preliminary Actions

• Prepare and precondition packaging materials and cooling media for shipments.
• Mark and label shipments in compliance with all applicable regulations.
• Prepare and procure all necessary documentation (e.g., HWB, MAWB, import/export permits, live animal certificates, dangerous goods declarations, etc.).
• Verify transport documents to ensure compliance with ADR/IATA‑DGR standards.

Customs Formalities

• Handle all customs formalities for both import and export, including:
  • Inspection and procurement of required paperwork (e.g., permits, customs documents).
  • Calculating customs duties and taxes, and entering them into WorldStar.
  • Submitting customs declarations (electronically or via internet) at the responsible customs office using systems like ATLAS/NCTS (export declaration), verbal customs declaration (low‑value clearance), or CARNET procedures.

Fluency in English is mandatory. This is an onsite position based in our Hospitalet de Llobregat office, with a flexible rotational schedule. Working hours: 40 hours per week, Monday through Friday.

Reports Directly To: The Operations Executive is subordinate to the Operations Supervisor, Operations Manager, or General Manager of Aero Link.

Equal Employment Opportunity – Cencora is committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, age, disability, veteran status or membership in any other class protected by federal, state or local law. Harassment is prohibited and all matters related to recruiting, training, compensation, benefits, promotions and transfers comply with equal opportunity principles and are non‑discriminatory. Cencora is committed to providing reasonable accommodations to individuals with disabilities during the employment process which are consistent with legal requirements. If you wish to request an accommodation while seeking employment, please call 888.692.2272 or email [e-mail].