Operations Coordinator

Outpost Space; Castilla-La Mancha; Presencial; USD 85.000 - 105.000; Jornada completa

Descripción de la vacante

An innovative aerospace company is seeking an Operations Coordinator to support operational leaders in a dynamic environment. This role involves providing comprehensive administrative and project support, managing complex workflows, and ensuring smooth execution of various initiatives. If you are detail-oriented, thrive in fast-paced settings, and enjoy driving impactful projects forward, this position offers a unique opportunity to make a difference. Join a team where your contributions will be valued and help shape the future of aerospace operations.

Servicios

Incentive Equity

Annual Performance-Based Bonus

Medical, Dental and Vision Insurance

Short- and Long-Term Disability Insurance

Life Insurance

401k with Company match

Subsidized daily catered lunch

Snacks and coffee

Formación

• 2+ years in administrative, operations, or project coordination roles.
• Ability to manage complex workflows and competing priorities.
• Experience with legal, HR, and operational functions.

Responsabilidades

• Provide administrative support to the operations team.
• Manage recruiting operations and coordinate logistics.
• Identify gaps in processes and suggest improvements.

Conocimientos

Organizational Skills

Project Coordination

Communication Skills

Problem-Solving

Adaptability

Educación

Bachelor's Degree

Herramientas

DocuSign

LinkedIn

Descripción del empleo

As an Operations Coordinator, you will provide support to two operational leaders at a fast-paced and growing aerospace company. You’ll be responsible for tracking cross-functional projects, providing day-to-day administrative support, making sense of a high volume of information and turning it into clear, accessible data and summaries that help our leadership make faster, smarter decisions, and—over time—taking ownership of projects of varying complexity.

The ideal candidate is highly organized, detail-oriented, relentless, and energized by the opportunity to help drive impactful initiatives forward. If you thrive in a dynamic environment, can pivot fast and still deliver clarity and results, and love being at the center of getting things done, we want to hear from you.

Responsibilities

• Provide comprehensive administrative and project support to the operations team
• Maintain organized documentation related to recruiting, compliance, and company operations
• Lead support for recruiting operations, which include drafting job descriptions, coordinating updates with hiring managers, tracking candidate progress, scheduling interviews, and managing on-site visit logistics
• Manage platform posting of open roles (LinkedIn and related platforms)
• Ensure documentation of takeaway, follow-ups and action items during hiring and operations meetings
• Coordinate legal document requests, maintain compliance files, and manage DocuSign workflows
• Monitor and track open legal and compliance tasks and maintain associated schedules
• Prioritize and route incoming IT and information requests; organize responses in coordination with technical team
• Liaise with vendors and internal stakeholders to ensure smooth execution of IT, procurement, and regulatory workflows
• Support employee experience initiatives including onboarding, team activities, and miscellaneous requests
• Manage office inventory and supplies on an interim basis until an office manager is in place
• Proactively identify gaps or inefficiencies in processes and suggest improvements

Qualifications :

• 2+ years of experience in an administrative, operations, project coordination, or similar support role
• Demonstrated ability to manage complex workflows and competing priorities, such as independently coordinating logistics for multi-department initiatives, maintaining tracking systems, or meeting tight deadlines on multiple simultaneous tasks
• Proven written and verbal communication skills, as evidenced by drafting internal communications, external correspondence, team updates, or leading meetings and presentations with cross-functional stakeholders
• Experience working across legal, HR, and operational functions, such as helping facilitate onboarding processes, supporting contract review cycles, or coordinating compliance-related documentation
• Track record of adaptability and initiative in fast-paced environments, including examples of quickly shifting focus in response to new priorities, taking on undefined tasks, or proactively solving operational problems without direct instruction
• History of handling confidential and sensitive information, demonstrated through responsibilities such as managing employee records, supporting legal document preparation, or working with executive leadership on discreet matters

Compensation and Benefits :

• Salary : $85,000 - $105,000, may vary with experience
• Incentive Equity
• Annual Performance-Based Bonus
• Medical, Dental and Vision Insurance
• Short- and Long-Term Disability Insurance
• Life Insurance
• 401k with Company match
• Subsidized daily catered lunch, snacks and coffee

You must be a U.S. citizen or lawful permanent resident of the U.S., protected individual as defined by 22 C.F.R. § 120.15, or eligible to obtain the required authorizations from the U.S. Department of State.

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