Operations Analyst / Financial Controller

Publicis Groupe; Madrid; Presencial; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

Publicis Groupe seeks an Operations Analyst in Madrid to provide financial support, manage documents, and maintain accurate records. This role is vital for ensuring operational efficiency and compliance with internal controls while collaborating across departments. Ideal candidates possess strong organizational skills and a background in administrative roles, with proficiency in SAP and Microsoft Office.

Servicios

Flexible Benefits

Growth Opportunities

Free Online Training

Online English Classes

Partner Certifications

Work from anywhere

Attractive holidays package

Work-Life Balance

Well-being initiatives

Formación

• Experience in administrative roles is desirable.
• Basic knowledge of office software is essential.
• Strong organizational and communication skills needed.

Responsabilidades

• Maintain financial records and manage documentation for accuracy.
• Process invoices and assist in cash flow management.
• Prepare client estimates for creative campaigns.

Conocimientos

Organizational skills

Attention to detail

Communication skills

Interpersonal skills

Educación

Previous experience in administrative roles

Herramientas

SAP

Microsoft Office (especially Excel)

Outlook

Teams

Descripción del empleo

Publicis Groupe, the world's first largest communications group, is a solutions platform that is present in more than 100 countries and has more than 98,000 employees. With a unique work philosophy, The Power of One puts clients at the center by promoting the growth of their business through creative agencies (Publicis, Leo Burnett, Publicis Health, Wysiwyg, Nurun and Digitas), media (Zenith, Starcom, Spark and Performics), and areas of transversal knowledge.

Publicis Groupe links Creativity, Technology and Data offering a value proposition that effectively connects brand and consumer.

Overview

The Operations Analyst will play a crucial role in providing financial support and ensuring the accuracy of financial data within the company. This role involves performing key financial and invoicing tasks to maintain the efficiency of daily operations and contribute to the overall financial health and smooth functioning of the organization.

Responsibilities

• Document Management : Organize and maintain physical and digital records of administrative documents.Ensure the accuracy and availability of necessary documentation, especially Purchase Orders, Media Plan, Detail of creative jobs etc. Control of Purchase Orders in Ariba Platform and follow up with the teams (Client Service and Accounts). Conciliation of Altair and Media system
• Invoice and Expense Tracking : Review and process invoices. Maintain a record of expenses and assist in cash flow management.
• Follow up with billing department in Resources for creative and media invoices
• Preparation of client estimates for creative campaigns and issued the PO to suppliers.
• Accounts Reconciliation : Reconcile accounts and maintain accurate financial records. Investigate discrepancies and work with relevant departments to resolve issues.
• Reporting : Assist in the preparation and analysis of reports, including Santander specific requests. Ensure the accuracy and timely submission of reports to management.
• Budgeting and Forecasting : Support the development of budgets and financial forecasts. Monitor actual performance against budget and provide variance analysis.
• Internal Controls : Help maintain and improve internal controls to ensure compliance with Groupe policies and procedures and compliance with Santander contract. Assist in implementing new processes and controls as needed.
• Control of timesheets report
• Communication and Collaboration : Collaborate with various departments to gather creative, media and financial data and provide support
• Manage client audits for contract compliance with external auditors

Qualifications

• Previous experience in administrative roles would be great.
• Basic knowledge of office software – SAP, Microsoft Office (specially Excel), Outlook, Teams, etc.
• Organizational skills and attention to detail.

We think you’re awesome if you :

• Proactively manage multiple tasks and prioritize effectively.
• Possess excellent communication and interpersonal skills.
• Adapt quickly to new situations and challenges.
• Maintain a strong work ethic and confidentiality.
• Collaborate effectively in a team environment.

Additional information

Why join us? Because we offer reasons such as :

• Flexible Benefits (Coverflex) : Enjoy more than just work with flexible compensation including meal vouchers, health insurance, transportation, and more.
• Growth Opportunities : You can advance in your career not only through the experience of working with major clients but also by accessing local and global training programs specialized according to your role, covering both technical and soft skills.
• Free Online Training : You can access unlimited courses from LinkedIn Learning and Udemy Catalogs through our artificial intelligence platform "Marcel".
• Online English Classes : Benefit from group weekly classes by native teachers if you have a B1 level of English or above.
• Partner Certifications : You'll have the opportunity to obtain certifications from industry giants such as Meta, Google, or Amazon.
• Work from anywhere : Telecommute up to 6 weeks from over 100 countries with our #WorkYourWorld program.
• Attractive holidays package including your birthday & Advertising Day off plus some additional days off. Rest is also important!
• Work-Life Balance : Enjoy a hybrid model with up to two days working from home and intensive summer hours. Full remote in Easter, Christmas & 3 weeks in Summer. Flexible work start schedule.
• Well-being : We prioritize the well-being of our staff and organize various health initiatives such as daily meditation or yoga among others.

We are certified as a Great Place to Work, your happiness and providing you with an outstanding experience means a lot to us, let's enjoy!

Here at Publicis Groupe, we are committed to building a culturally diverse workforce and therefore strongly encourage applications from underrepresented groups. We are committed to equality of opportunity and welcome applications from all individuals, regardless of their background : we do not discriminate on the basis of race, color, religion, gender identity or expression, sexual orientation, national origin, age, disability, marital status, or any individual´s status in any group or class protected by law.

If you have any reasonable adjustment needs arising from a disability or medical condition to fully participate in the recruitment process, please discuss this with the recruiter who contacts you.

All employees are committed to complying with obligations regarding Information Security and Technologies, obligations related to the use of Artificial Intelligence, obligations stemming from the Quality and Environmental Management System, as well as obligations derived from the Integrity Management System, Corruption Prevention, and the Anti-Bribery and Anti-Corruption Policy. Furthermore, all employees are required to complete mandatory training courses, declarations, and compliance commitments in these areas.

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