Office & Site Manager

JR Spain; España; Híbrido; EUR 40.000 - 60.000; Jornada completa

Descripción de la vacante

A global headquarters in Spain seeks an Office & Site Manager for operational management. The role blends administrative coordination with basic technical oversight, focusing on ensuring a safe and efficient work environment. Candidates should have a bachelor's degree and 3–5 years of experience in site management. Fluency in Spanish and professional English are required. This hybrid position emphasizes collaboration with internal departments and external partners.

Formación

• 3–5 years in office or site management roles in corporate environments.
• Experience managing suppliers and contracts.
• Fluent in Spanish and professional level in English.

Responsabilidades

• Coordinate daily office operations including reception and vendor management.
• Manage internal service requests and ensure smooth office services.
• Serve as main contact for internal teams, facilitating landlord communication.

Conocimientos

Organizational Skills

Problem-Solving

Communication

Customer Orientation

Team Spirit

Educación

Bachelor’s degree in Business Administration or Facility Management

Herramientas

Facility Management Systems

Office 365

Purchase Order Tools

Descripción del empleo

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The Office & Site Manager will be responsible for the day-to-day operational management of Werfen Tower, the company's global headquarters. This role ensures a safe, efficient, and welcoming work environment by coordinating soft services, vendor management, internal office operations, and building-related activities. The position acts as the main contact for internal teams and external partners, including the building landlord. This is a hybrid role that blends administrative coordination with basic technical oversight (non-engineering), requiring strong organizational, problem-solving, and communication skills.

This position reports to the Facilities and Soft Services Manager .

Key Responsibilities

Office & Building Operations

• Coordinate daily operations of the office including reception, cleaning, pest control, canteen, gardening, and workplace logistics.
• Support minor facility tasks (e.g. small repairs, space arrangements, office moves), in coordination with the Engineering & Hard Services team.
• Manage internal requests and ensure the smooth running of office services and amenities.
• Liaise with external service providers to monitor performance and resolve incidents.
• Ensure services are delivered according to agreed standards and contracts.
• Track and manage purchase orders and service requests.

Stakeholder & Landlord Relations

• Serve as the main on-site contact for both internal teams and the building landlord.
• Facilitate communication between the landlord’s team and Werfen’s internal departments regarding building operations and issues.
• Handle incident reporting, follow-up, and resolution.

Administrative & Budgetary Support

• Support the management and execution of the facilities annual budget in coordination with the Facilities department.
• Create and monitor purchase orders and basic reports related to services and office activities.
• Maintain documentation and ensure compliance with internal processes.

Compliance & Continuous Improvement

• Ensure services meet internal policies and applicable standards (ISO 14001, ISO 9001, ISO 27001).
• Contribute to a positive and productive office environment through proactive service improvement.

Key Relationships

• Internal: All departments based at Werfen Tower, including Executive teams.
• Facilities Department: Collaboration with Engineering & Hard Services, Controlling, and other Facilities colleagues.
• External: Landlord and landlord representatives, service providers (cleaning, security, catering, etc.).

Qualifications & Experience

Education

• Bachelor’s degree in Business Administration, Facility Management, or related field.
• Additional certifications in office management, building operations, or project coordination are a plus.

Experience

• At least 3–5 years in office or site management roles, ideally in corporate or multinational environments.
• Experience in managing suppliers, contracts, and internal service delivery.
• Familiarity with working in leased buildings and maintaining landlord relationships.

Technical Skills

• Comfortable using facility management systems (e.g. CMMS), Office 365, and purchase order tools.
• Basic understanding of building operations (HVAC, security, etc.) from a coordination standpoint (not hands-on technical).

Languages

• Fluent Spanish
• Professional level of English (spoken and written)
• Organizational & Multitasking Skills: Ability to manage multiple requests and vendors simultaneously.
• Communication: Clear, assertive, and solution-oriented interaction with stakeholders at all levels.
• Customer Orientation: Strong sense of service and responsiveness to internal client needs.
• Problem Solving: Proactive and practical in managing day-to-day issues and improvements.
• Team Spirit: Cooperative, adaptable, and able to work cross-functionally.