Office Manager Madrid

atlasnavigator; Madrid; Presencial; EUR 25.000 - 30.000; Jornada completa

Descripción de la vacante

A leading company in the audiovisual sector is seeking an Administrative Assistant / Office Manager to join their Madrid office. In this role, you will manage shipments, coordinate meetings, and assist with daily office operations. Candidates should have training in administrative management and a B2 level of English, as the work environment is international. This on-site position offers a permanent contract with standard working hours and an immediate start.

Formación

• Intermediate English level (B2 minimum) for working in an international team.
• Proficiency in office software and ability to draft documents.
• Preferred experience in the audiovisual industry.

Responsabilidades

• Process and receive shipments efficiently.
• Organize and coordinate meetings and appointments.
• Oversee daily office operations and logistics.

Conocimientos

Proactivity

Communication skills

Teamwork

Problem-solving skills

Organizational skills

Educación

Training in Secretarial Work, Reception, or Administrative Management

Herramientas

Microsoft Office

Descripción del empleo

We’re looking for an Administrative Assistant / Office Manager to join our Madrid office.

Your main responsibilities will be :

• Processing and receiving shipments
• Organizing and coordinating meetings and appointments
• Managing office room reservations
• Overseeing and supervising daily office operations
• Handling office logistics (stock control, purchasing, distribution, storage, etc.)
• Managing orders and merchandising products
• Coordinating office maintenance and necessary repairs
• Providing general support to visitors
• Managing reception and telephone assistance
• Drafting and preparing documents and their templates for signature
• Sending documentation for signature (contracts, NDAs, BTS, PRL, GDPR, Compliance, etc.)
• Resolving inquiries
• Providing support for potential technical issues

What We’re Looking For

• Training in Secretarial Work, Reception, Administrative Management, or similar fields
• Intermediate English level (B2 minimum)—you’ll be working in an international team.
• Office software proficiency
• Intermediate-advanced skills in Microsoft Office, especially Excel
• Proactivity, autonomy, responsibility, teamwork, organization, and problem-solving skills
• Excellent communication skills

Nice to Have (Bonus Points!)

• Previous experience in the audiovisual industry
• At least 6 months of experience in administrative and office management tasks

What We Offer

• Permanent contract —we want you to grow with us!
• On-site position, working Monday to Friday from 10:00 to 19:00 (8-hour shifts with a 1-hour lunch break).
• Immediate start —we can’t wait to welcome you!