Office Manager Madrid

Cornerstone OnDemand Ltd.; Madrid; Presencial; EUR 32.000 - 42.000; Jornada completa

Descripción de la vacante

Simon-Kucher Madrid is seeking an Office Manager to drive smooth daily operations in a fast-paced, international office. You will greet clients, manage switches, bookings, suppliers, and IT liaison, ensuring a collaborative and efficient work environment.

The role requires strong organizational skills, Spanish and English fluency, and ownership of tasks. The successful candidate will support HR and facilities, coordinate security and access, and help maintain an engaging, productive workspace

Formación

• 3–5 years of experience in an Office Manager, Workplace Experience, or similar role.
• Fluent in English and Spanish (written and spoken).
• Strong organizational skills with the ability to multitask and prioritize.
• Experience with invoicing and expense control.
• Comfortable working on-site in Madrid and collaborating with IT and HR.

Responsabilidades

• Answer the main switchboard and greet visitors.
• Welcome visitors and manage workspace and meeting room bookings.
• Manage incoming/outgoing mail, parcels, and courier services.
• Coordinate office suppliers and pantry items.
• Maintain the kitchen, restock supplies, and ensure cleanliness.
• Organize office supplies and coordinate repairs/cleaning.
• Book and prepare meeting rooms and support videoconferencing.
• Coordinate access control and office security.
• Manage corporate mobile and taxi platform accounts.
• Assist IT for onboarding/offboarding and equipment replacements.
• Handle translation requests via internal platform.
• Coordinate with building management on facilities and safety.
• Be the main day-to-day office contact for queries and operations.

Conocimientos

Bilingual Spanish/English

Organizational skills

Communication skills

Invoicing & expenses

Ownership & accountability

MS Office 365

IT liaison

Herramientas

MS Office 365

Descripción del empleo

Office Manager Madrid

In Spain- Madrid

Are you ready to be the driving force behind the smooth operation of our dynamic, growing office at Simon-Kucher Madrid? Our workplace is fast-paced, international, and full of ambition, where we work hard and enjoy our successes as a team. Your contribution is crucial in ensuring our consultants provide top-notch service to our clients, and fostering a positive and can-do attitude is essential. If you enjoy a lively and collaborative work environment and want to make a meaningful impact, you're in the right place.

What makes us special:

• Become part of a unique entrepreneurial team. Think independently, use your initiative, and take some risks. Entrepreneurship is a powerful force that drives the growth not only of our firm but our clients and people.
• Unlock the power of opportunity. Advance your career in a thriving company that creates positive impact. We invest in your professional development every step of the way.
• Work in a values-driven culture. At Simon-Kucher, our vision is to become the world's leading growth specialist. Our values guide the way we do business and communicate our distinctiveness. They sum up what we stand for, influence our culture, and drive how and why we do things.

How you will create an impact:

• Answering and managing the main switchboard.
• Welcoming and assisting visitors and employees from other offices, as well as managing workspace and meeting room bookings.
• Managing incoming and outgoing mail, parcels, and courier services.
• Coordinating office suppliers (pantry, fruit, coffee, water, stationery, and maintenance).
• Maintaining the kitchen area, including restocking supplies, checking the coffee machine and dishwasher, and ensuring cleanliness and organization.
• Organizing and managing office supplies and stationery inventory as well as coordinating minor repairs and cleaning services.
• Booking, preparing, and resetting meeting rooms for client meetings, providingsupport with videoconference connections
• Organizing in-office client meetings, including room reservations, catering, and logistics coordination.
• Managing the access control system and access cards, including requests, registration, and distribution.
• Managing users on the corporate taxi platform and on the workspace booking platform
• Administering the corporate mobile phone contract, including line activations and deactivations, tariff changes, and invoice monitoring.
• Managing printer users and resolving printer-related issues.
• Monitoring internet vouchers for guests (Madrid and Barcelona offices).
• Coordinating with the IT department on employee onboarding and offboarding, laptop replacements, software installations, and IT support requests, including repairs.
• Processing translation requests through the internal platform.
• Coordinating with the building management regarding issues in common areas, parking space management, emergency drills, and related matters.
• Coordinating occupational health and safety activities with the external provider and HR, including the annual employee medical examinations.
• Acting as the main point of contact in the office for day-to-day queries and operational issues.

Your profile:

• 3-5 years of experience in an Office Manager, Workplace Experience, or similar role.
• Bilingual in Spanish and fluent in English (C1 level), both written and spoken.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Strong verbal and written communication, along with effective interpersonal skills.
• Proficiency in financial tasks, including invoicing and expense control.
• Strong verbal and written communication, along with effective interpersonal skills.
• Strong sense of ownership and accountability.
• Excellent attention to detail.
• Proactive, resourceful, and solution-oriented mindset.
• Comfortable working with IT-related systems and acting as the liaison between employees and technical support teams.
• Proficiencyin Microsoft Office 365 and the ability to quickly learn new systems andplatforms.

About Simon-Kucher

Simon-Kucher is a global consultancy with more than 2,200 employees in 30+ countries. Our sole focus is on unlocking better growth that drives measurable revenue and profit for our clients. As a trusted commercial advisor, we combine deep consulting expertise, growth specialization, and technology to scale impact. We optimize every lever of commercial strategy - product, pricing, innovation, marketing, sales, and digital - based on deep insights into what customers value and are willing to pay for. With over 40 years of experience in monetization, we are regarded as the world’s leading commercial growth and pricing specialist.

simon-kucher.com

We believe in building a culture that embraces diversity, equity, and inclusion, creating an environment in which our people feel valued, are able to be themselves and feel their contribution matters. If we get that right, remarkable things will happen; people will grow faster, innovate, feel valued, and create better outcomes for everyone - our people, our clients and, of course, our business.

Working hours: Monday to Thursday,9:00 a.m. to 6:30 p.m.; Friday, 9:00 a.m. to 3:00 p.m.

Work model: On-site.

Your personal contact:
Simon-Kucher Recruiting Team
[e-mail]