Office Manager Madrid

Cornerstone OnDemand Ltd.; Madrid; Presencial; EUR 28.000 - 36.000; Jornada completa

Descripción de la vacante

Simon-Kucher is seeking an experienced Office Manager to lead the smooth operation of our Madrid office. The role involves welcoming visitors, managing space and meeting rooms, coordinating mail and suppliers, and liaising with IT and facilities to maintain a productive environment.

The ideal candidate will have 3–5 years in office management, be fluent in Spanish and English, and possess strong organizational and communication skills.

Formación

• 3–5 years of experience in Office Manager or similar role.
• Bilingual in Spanish and fluent in English (C1).
• Proficient with IT systems and liaison between employees and IT support.

Responsabilidades

• Welcoming visitors and managing workspace and meeting room bookings.
• Managing incoming and outgoing mail, parcels, and courier services.
• Coordinating office suppliers (pantry, fruit, coffee, water, stationery) and minor repairs/cleaning.
• Maintaining the kitchen area, restocking supplies and ensuring cleanliness.
• Booking, preparing, and setting up meeting rooms with catering and videoconference support.
• Managing the access control system and access cards.
• Managing users on corporate taxi, workspace booking, and mobile phone contracts.
• Coordinating with IT for device preparation and IT support requests.
• Processing translation requests through internal platforms.
• Coordinating with landlord on common areas and parking/EM drills.
• Coordinating occupational health and safety with external provider and HR.

Conocimientos

Bilingual in Spanish-English (C1)

Office management

IT liaison

Microsoft Office 365

Herramientas

Microsoft Office 365

Descripción del empleo

Office Manager Madrid

In Spain - Madrid

Are you ready to be the driving force behind the smooth operation of our dynamic, growing office at Simon-Kucher Madrid? Our workplace is fast-paced, international, and full of ambition, where we work hard and enjoy our successes as a team. Your contribution is crucial in ensuring our consultants provide top-notch service to our clients, and fostering a positive and can-do attitude is essential. If you enjoy a lively and collaborative work environment and want to make a meaningful impact, you're in the right place.

What makes us special:

• Become part of a unique entrepreneurial team. Think independently, use your initiative, and take some risks. Entrepreneurship is a powerful force that drives the growth not only of our firm but our clients and people.
• Unlock the power of opportunity. Advance your career in a thriving company that creates positive impact. We invest in your professional development every step of the way.
• Work in a values-driven culture. At Simon-Kucher, our vision is to become the world's leading growth specialist. Our values guide the way we do business and communicate our distinctiveness. They sum up what we stand for, influence our culture, and drive how and why we do things.

How you will create an impact:

• Welcoming and assisting visitors and employees from other offices, as well as managing workspace and meeting room bookings.
• Managing incoming and outgoing mail, parcels, and courier services.
• Coordinating office suppliers (pantry, fruit, coffee, water, stationery) as well as minor repairs and cleaning services.
• Maintaining the kitchen area, including restocking supplies and ensuring cleanliness and organization.
• Booking, preparing, and setting up meeting rooms for client meetings, providing support with catering and logistics coordination, and videoconference connections.
• Managing the access control system and access cards.
• Managing users on the corporate taxi platform, on the workspace booking platform and the corporate mobile phone contract.
• Managing printer users and resolving printer-related issues.
• Coordinating with the IT department to prepare work devices for employees, laptop replacements, software installations, and IT support requests, including repairs with supplier.
• Processing translation requests through the internal platform.
• Coordinating with the landlord regarding issues in common areas, parking space management, emergency drills, and related matters.
• Coordinating occupational health and safety activities with the external provider and HR, including the annual employee medical examinations.
• Acting as the main point of contact in the office for day-to-day queries and operational issues.

Your profile:

• 3-5 years of experience in an Office Manager, Workplace Experience, or similar role.
• Bilingual in Spanish and fluent in English (C1 level), both written and spoken.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Strong verbal and written communication, along with effective interpersonal skills.
• Proficiency in financial tasks, including invoicing and expense control.
• Strong sense of ownership and accountability.
• Excellent attention to detail.
• Proactive, resourceful, and solution-oriented mindset.
• Comfortable working with IT-related systems and acting as the liaison between employees and technical support teams.
• Proficiency in Microsoft Office 365 and the ability to quickly learn new systems and platforms.

About Simon-Kucher

Simon-Kucher is a global consultancy with more than 2,200 employees in 30+ countries. Our sole focus is on unlocking better growth that drives measurable revenue and profit for our clients. As a trusted commercial advisor, we combine deep consulting expertise, growth specialization, and technology to scale impact. We optimize every lever of commercial strategy – product, pricing, innovation, marketing, sales, and digital – based on deep insights into what customers value and are willing to pay for. With over 40 years of experience in monetization, we are regarded as the world’s leading commercial growth and pricing specialist. simon-kucher.com We believe in building a culture that embraces diversity, equity, and inclusion, creating an environment in which our people feel valued, are able to be themselves and feel their contribution matters. If we get that right, remarkable things will happen; people will grow faster, innovate, feel valued, and create better outcomes for everyone – our people, our clients and, of course, our business.

Working hours: Monday to Thursday,9:00 a.m. to 6:30 p.m.; Friday, 9:00 a.m. to 3:00 p.m.
Work model: On-site.