Office Manager & Facilities Associate

Huspy; Madrid; Presencial; EUR 32.000 - 42.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

26 vacation days

Wellhub subscription

Meal Allowance

Descripción de la vacante

Huspy is seeking an Office Manager to own the daily operations of our Madrid headquarters. You will be the heart of the office, the primary contact for the team, and the bridge between People, IT, and Finance.

Your mission is to ensure a seamless workplace, optimize costs, and build scalable processes that keep the environment productive and inspiring. The role involves onboarding, compliance with Health & Safety regulations, expansion tracking of coworking spaces, and collaborating with IT,

Formación

• 2–4 years in Office Management, Workplace Operations, or similar high-energy admin role.
• Proactive, results-oriented, and able to get things done.
• Experience managing office budgets and identifying cost-saving opportunities.
• Strong interpersonal communication; acts as a connector between teams.
• Fluency in Spanish and English.

Responsabilidades

• Daily Operations: main point of contact for employees and vendors.
• Cost Optimization: monitor spend and renegotiate vendor contracts for efficiency.
• Process Improvement: design/implement simple office workflows.
• Onboarding: coordinate with People for new hires’ workstation readiness and access.
• Compliance: oversee Health & Safety regulations for a safe workplace.
• Expansion Tracking: support setup of new coworking spaces or regional hubs.
• Cross-Functional Collaboration: coordinate with IT, Legal, Finance; assist events and culture-building.

Conocimientos

Office management

Budget management

Communication

Problem-solving

Spanish & English

Descripción del empleo

The Story So Far: We’re Building a Global Brand in Real Estate

Huspy is one of the leading property technology companies in EMEA.

Launched in 2020, we now operate in multiple cities across the UAE and Spain, expanding into Saudi Arabia and 3 more European markets by 2026. Today, we own the largest portion of the UAE mortgage market and are one of the fastest-growing players in every European city we’ve entered.

We’ve raised over $140 million (Series A and Series B) from the world’s top investors, including Sequoia Capital and Balderton Capital, to reshape the homebuying journey through powerful technology and agent-first tools.

We’ve built a SuperApp that empowers real estate agents and mortgage brokers, bringing cutting‑edge technology to one of the world’s most traditional industries. We’re transforming how property transactions happen — faster, smarter, and better for everyone.

We’re not slowing down. The question is: will you be part of what’s next?

The Role

We are looking for a Office Manager to own the daily operations of our Madrid headquarters. You will be the heart of the office—the primary point of contact for our team and the bridge between departments like People, IT, and Finance.

Your mission is to ensure a seamless workplace experience, optimize office costs, and build scalable processes that keep our environment productive and inspiring.

The Main Event: What You’ll Drive, Build, and Own

Key Responsibilities

Workplace Excellence & Efficiency:

• Daily Operations: Act as the main point of contact for employees and vendors (maintenance, cleaning, supplies).
• Cost Optimization: Monitor office spend and renegotiate vendor contracts to ensure maximum efficiency and budget savings.
• Process Improvement: Design and implement simple, effective office workflows (meeting room management, procurement, workplace rules).

People & Expansion Support

• Onboarding: Partner with the People team to manage logistics for new hires (workstation readiness, access, welcome kits).
• Compliance (PRL): Oversee Health & Safety regulations to ensure a safe and legally compliant work environment.
• Expansion Tracking: Support the Expansion team by monitoring the operational setup of new coworking spaces or regional hubs.

Cross-Functional Collaboration

• Coordinate with IT, Legal, and Finance to ensure all equipment, contracts, and invoices are handled correctly.
• Support internal events and culture-building activities to keep the "Huspy spirit" alive in the office.

The Perfect Match: What It Takes to Succeed at Huspy

Experience & Background

What You Bring

• Experience: 2–4 years in Office Management, Workplace Operations, or a similar high-energy administrative role.
• Problem-Solver Mindset: You are highly proactive and known for "getting things done" efficiently.
• Financial Awareness: Comfortable managing office budgets and identifying opportunities for cost reduction.
• Communication: Exceptional interpersonal skills; you are the "glue" that connects different teams.
• Languages: Fluency in both Spanish and english

The Perks: Why You’ll Love Working With Us

• 26 vacation days
• Wellhub subscription
• Meal Allowance