Office Manager / Executive Assistant

F. Hoffmann-La Roche Gruppe; Bilbao; Presencial; EUR 30.000 - 50.000; Jornada completa

Descripción de la vacante

A leading company in healthcare seeks an Office Manager / Executive Assistant to enhance office efficiency and support the General Manager. Candidates should have a Bachelor's degree and significant experience in administration and social media management. The role promises a dynamic work environment with excellent benefits and development opportunities.

Servicios

Roche Annual Bonus

Monthly transportation allowance or company car

Health Insurance

Life/Accident insurance

Full salary when on sick leave for first 9 days

Formación

• At least 3 years of experience as an assistant to Administrative/Executive Director.
• Experience in organizing meetings and conferences.
• Proficient in English and local language.

Responsabilidades

• Manage office workflow and assist General Manager.
• Create and coordinate social media content.
• Perform administrative tasks and manage supplies.

Conocimientos

Customer Service

Communication

Social Media Management

Organization

Problem Solving

Educación

Bachelor's degree in business administration, communication, marketing

Herramientas

Relevant computer programs

Descripción del empleo

A healthier future. It’s what drives us to innovate. To continuously advance science and ensure everyone has access to the healthcare they need today and for generations to come. Creating a world where we all have more time with the people we love.

That’s what makes us Roche.

The Opportunity

The Office Manager / Executive Assistant manages the Roche Latvia office, ensuring its efficiency, assists the General Manager with daily tasks and strategic goals, supports company employees on office-related issues, organizes meetings and events, and contributes to company culture. The Office Manager / Executive Assistant maintains relationships with partners and customers, promoting professional communication for successful cooperation. Additionally, manages the company's social media accounts (Facebook and LinkedIn), producing and coordinating content to enhance visibility and engagement.

Key accountabilities and responsibilities :

Support for the General Manager :

Manage agendas, meetings, and written communications.

Prepare presentations.

Assist with tasks.

Administrative Tasks :

Answer phone calls, greet guests, organize trips, and arrange meetings.

Office Workflow Management :

Perform administrative duties, coordinate meetings / events, manage supplies and correspondence, optimize processes.

Training Expert Responsibilities :

Support employees with Cornerstone and maintain expertise.

Social Media Management :

Create and coordinate Facebook and LinkedIn content, implement strategies, support digital projects, and ensure compliance.

Monitor digital content, report issues promptly, ensure compliance.

Who you are :

We are seeking a dynamic individual to be the heart and ambassador of Roche Latvia, someone who is genuinely passionate about customer service and deeply committed to making a difference. Ideal candidates should possess the following :

Bachelor's degree in business administration, communication, marketing or other related field.

At least 3 years of experience as an assistant to the Administrative or Executive Director.

Experience in organizing meetings, conferences and other administrative tasks.

Experience in creating, managing and developing social media content strategies, especially for such platforms as Facebook and LinkedIn.

Proficient in English and local language; skilled in relevant computer programs.

Valid category B driving license.

In exchange we provide you with

Development opportunities : Roche is rich in learning resources. We provide constant development opportunities, free language courses & training, the possibility of international assignments, internal position changes and the chance to shape your own career.

Excellent benefits & flexibility : Roche Annual Bonus , Monthly transportation allowance or a company car , Health Insurance , Life / Accident insurance , Full salary when on sick leave for the first 9 days , Eyeglasses settlement , One-time payment options for various events in the life e.g. wedding, childbirth , Service Awards : We value loyalty with additional holidays and bonus payment

A global diverse community, where we learn from each other. At Roche, we cooperate, debate, make decisions, celebrate successes and have fun as a team. Our leadership is very focused on people, creating a strong, inclusive culture, so you always have the chance to share your opinion.

Salary starts from 1500 EUR gross / monthly. Final salary depends on the successful candidate's level of experience, skills and qualifications.

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