Office Manager (English & Spanish)

Merlin Digital Partner; Barcelona; Presencial; EUR 30.000 - 60.000; Jornada completa

Descripción de la vacante

An established industry player is seeking a Bilingual Office Manager to streamline operations and support a vibrant team in Barcelona. The ideal candidate will bring over five years of experience in office management and HR, thriving in a dynamic environment. This role encompasses front desk management, administrative HR tasks, and VP assistance, ensuring a well-organized office for a growing team. Join a creative and people-centric organization that values your contributions and offers opportunities for professional development and growth. If you are proactive, adaptable, and ready to make an impact, this position is for you.

Servicios

Professional Development Opportunities

Dynamic Work Environment

Participation in Innovative Events

Wellness Initiatives

Formación

• 5+ years of experience in office management and HR operations.
• Strong organizational and administrative skills in a dynamic environment.

Responsabilidades

• Manage daily office operations and assist the CEO with administrative tasks.
• Coordinate schedules, meetings, and travel for teams and directors.

Conocimientos

Office Management

HR Operations

Event Coordination

Multitasking

Communication Skills

Problem-Solving

Adaptability

Educación

Bachelor's Degree in Business Administration

Relevant Certifications in HR

Descripción del empleo

Merlin Digital Partner: Your Strategic Talent Partner in the Digital Ecosystem

At Merlin, we are a leading talent acquisition consultancy with over 20 years of experience in the digital world. We support startups, scaleups, and corporates in more than 10 countries, helping them find the talent they need to thrive across 15+ areas of specialization.

What sets us apart? Our strategic analysis of each company, combined with a powerful network of professionals. We understand your business deeply, enabling organizational transformation that aligns with your goals and maximizes growth.

We also work closely with talented professionals seeking career advancement. Whether optimizing LinkedIn profiles, updating job titles, or creating effective keywords to boost visibility, we ensure your online presence reflects your potential.

Let’s work together to achieve your next milestone!

We are Merlin Digital Partner, a leading IT and Digital headhunting company with over a decade of experience. We've contributed to the growth of industry leaders such as Wallapop, Glovo, Banc Sabadell, and Factorial.

Our focus is on people-centric approaches and optimizing selection processes. Our mission is to revolutionize companies by seamlessly integrating top-tier talent. We understand each partner deeply, addressing their needs and capturing their essence.

We are currently seeking a Bilingual Office Manager (English & Spanish).

The Role :

As an Office Manager, you will focus on three key areas: front desk, administrative HR tasks, and VP assistance. You will manage office operations, support daily administration, and coordinate project logistics. A proactive, independent, and multifunctional profile is essential, with a continuous improvement mindset.

We need :

1. Minimum of 5 years of experience as an Office Manager, handling office management and HR operations.
2. Overseeing daily office operations, ensuring organization and efficiency for a team of 40.
3. Assist the CEO with daily operations, manage schedules, prepare reports, and handle administrative tasks.
4. Coordinate schedules, meetings, and travel for teams and directors.
5. Organize internal events and team activities, both in-person and virtual.
6. Manage office budgets, invoices, and payments.
7. Support employee lifecycle management, including documentation, leave requests, and legal compliance.
8. Coordinate employee onboarding for smooth integration.
9. Contribute to wellness and organizational culture initiatives.

What we expect from you :

1. At least 5 years of experience in a digital environment, startups, or agencies (marketing or similar).
2. Strong skills in managing administrative and organizational processes, with multitasking ability.
3. Experience in event coordination and logistics, including digital events.
4. Basic knowledge of labor laws and HR practices.
5. Proactive attitude, problem-solving skills, and adaptability in a dynamic environment.
6. Excellent communication skills in English and Spanish, both verbal and written; Catalan is a plus.
7. Ability to work independently and collaboratively, maintaining organization and positivity.
8. Hands-on approach, willing to engage directly in operational tasks.

What we offer :

1. On-site offices in Barcelona Center.
2. Opportunities for professional development and growth.
3. A dynamic, creative environment valuing your contributions.
4. Participation in innovative events and initiatives enhancing company culture and well-being.

Are you ready for the challenge? Apply now!