Office Manager / Co-ordinator

Shiji Group; Madrid; Presencial; EUR 30.000 - 40.000; Jornada completa

Descripción de la vacante

A global technology company in Madrid is seeking an organized professional for a temporary office position. Responsibilities include managing office operations, supporting new employee onboarding, and coordinating events. Ideal candidates should have 1-2 years of experience, fluency in English and Spanish, and strong organizational skills. Join a dynamic team in a fantastic work environment in Barcelona's city center.

Servicios

Free coffee, tea, fresh fruit at the office

Brand new offices located in the center of Barcelona

International team and fantastic work environment

Formación

• 1 to 2 years of experience in a similar position.
• Fluency in both English and Spanish.
• Availability to work 4-5 days from the office.

Responsabilidades

• Coordinate general maintenance and restocking of office supplies.
• Manage IT Equipment inventory and office material.
• Oversee office operations.
• Plan and execute office events and team buildings.
• Support the People and Culture Department on new employees onboarding.

Conocimientos

Proactivity

Organizational skills

Communication

Problem-solving abilities

Attention to detail

Adaptability

Educación

Academic background in Administration or related fields

Descripción del empleo

Shiji is a global technology company dedicated to providing innovative solutions for the hospitality industry, ensuring seamless operations for hoteliers day and night.

Built on the Shiji Platform—the only truly global hotel technology platform—Shiji’s cloud-based portfolio includes

Property Management System

Point-of-Sale

guest engagement

distribution

payments

, and

data intelligence

solutions for over 91,000 hotels worldwide, including the largest chains.

The best hotels run on Shiji—day and night.

Job Description

Based in the company's headquarters in Barcelona, we are looking for a dynamic, proactive, and organized professional to work on office related projects. It is a temporary position expected for a period of 9 months to 1 year to cover a maternity leave.

What you will do

• Coordinate general maintenance and restocking of office supplies.
• Manage IT Equipment inventory and office material.
• Manage and track office access for employees and visitors.
• Oversee office operations.
• Plan, organize and execute office events and team buildings.
• Support the People and Culture Department on new employees onboarding.
• Manage, along with the People and Culture Department, the Health and Safety activities and operations at the Company.
• Support VISA management for international employees and visitors.
• Coordinate office / administration ad hoc projects

Qualifications

• 1 to 2 years of experience in a similar position
• Academic background in Administration or related fields
• Proactivity and organizational skills
• High attention to detail and accuracy
• Excellent communication and problem-solving abilities
• Ability to adapt to a fast-paced, changing environment
• Fluency in both English and Spanish
• Availability to work4-5 days from the office (located at Barcelona’s city center)

Additional Information

• Free coffee, tea, fresh fruit at the office
• Brand new offices located in the center of Barcelona
• International team and fantastic work environment

Feedback and initiative are always welcomed; you’ll get full ownership to help shape the company's future.