Office Manager - (Based in Barcelona) Disability certificate required

Leadtech Group; Barcelona; Presencial; EUR 25.000 - 40.000; Jornada completa

Descripción de la vacante

Leadtech Group is seeking an organized and proactive Office Manager in Barcelona to streamline daily operations. This pivotal role supports a productive environment, involves diverse administrative tasks, and collaborates with various departments. Join a dynamic team and enjoy numerous perks including health insurance, flexible time off, and insightful career development opportunities.

Servicios

Top-notch private health insurance

Full-time, permanent contract

Flexible time off

35-hour week in July and August

External training budget

Free coffee and snacks

Formación

• At least 2 years of experience as an Office Manager.
• Proficiency in MS Office and GSuite.
• Excellent written and verbal communication in English and Spanish.

Responsabilidades

• Oversee daily operations of the office.
• Coordinate with facilities management vendors.
• Manage office budget and ensure invoicing.

Conocimientos

Organizational skills

Communication

Time management

Problem solving

Educación

Proven experience as an Office Manager

Herramientas

MS Office

GSuite

Descripción del empleo

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At Leadtech, we've been redefining digital businesses since 2009, creating innovative online solutions that reach millions of users every month. With a diverse team of over 700 members from 23+ nationalities, we're united by a passion for creativity and collaboration.

We specialize in delivering user-centric experiences across web and mobile platforms, where people can connect with our products like never before.

We're proud of our global reach and committed to fostering an inclusive workplace where every individual contributes to our shared vision of bringing cutting-edge projects to life. Learn more about our journey and mission on our About Us page!

About The Role

We are looking for a highly organized and proactive Office Manager to oversee the daily operations of our office and ensure everything runs smoothly and efficiently. This role is key to maintaining a well-functioning, welcoming, and productive work environment for our teams and visitors.

As the Office Manager, you will be responsible for a wide range of administrative and operational tasks, including facilities management, vendor coordination, office supplies procurement, event planning, and supporting internal processes across departments. You will work closely with HR, finance, and other teams to support employee needs and contribute to a positive workplace culture.

YOUR MISSION

• Serve as the point person for office manager duties including :
• Maintenance
• Mailing
• Equipment
• Errands
• Shopping
• Organize the office layout and order stationery and equipment
• Liaise with facility management vendors, including cleaning, catering and security services
• Ensure that all items are invoiced and paid on time and invoices are presented to the Accounting team
• Manage contract and price negotiations with office vendors, service providers and office lease
• Manage office G&A budget, ensure accurate and timely reporting
• Welcome and provide general information and support to visitors : clients, candidates, etc
• Organize the maintenance of the office and arrange necessary repairs
• Organize office operations and procedures
• Schedule meetings and appointments, book meeting rooms if necessary
• Update and maintain office policies as necessary.
• Partner with HR with the onboarding process for new hires
• Arrange events tickets and travelling for employees
• Plan in-house or off-site activities, like parties, celebrations and conferences
• Assist other departments with administrative tasks if necessary, such as filing, copying, etc

Requirements

WHAT WILL MAKE YOU STAND OUT FROM THE CROWD

• Proven experience as an Office manager (at least 2 years)
• Knowledge of office administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular) and GSuite (Gmail, calendar and Drive)
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills in both English and Spanish
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements

Perks of being one of us :

• Top-notch private health insurance — includes dental and psychological services
• Full-time, permanent contract
• Flexible time off, no blackout dates, plus your birthday, Christmas' Eve and New Year's Eve off
• Workday (9 am - 6.00 pm) and Fridays (8.00am - 3.00pm)
• 35-hour week in July and August (free afternoons here we come!)
• Enhanced career path designed just for you
• External training budget
• Other : ticket restaurant, nursery tickets
• Budget for team-building activities
• We celebrate all company landmarks
• And when you come into the office, you'll get free coffee and snacks, fresh fruit, and can enjoy our game room and the cool terrace overlooking the Mediterranean

Sounds good? Apply now! We're looking forward to getting to know you.

Location

Our exceptional offices are in Barcelona's Blue Building, right on the city's seafront. Besides our stunning views, you'll enjoy perks such as free fruit, snacks, and coffee and will be able to take part in our game competitions.

We are an Equal Opportunity Employer and are committed to providing employees with a work environment free of discrimination and harassment.

The personal data you provide will be used solely to manage your candidacy for the purposes of this position. You can exercise your rights of access, rectification, or cancellation by sending a letter to Avenida Litoral, 12-14, 5ta planta, Barcelona 08005. Additionally, you can email us at , including documentation proving your identity.

Seniority level

Seniority level

Entry level

Employment type

Employment type

Contract

Job function

Job function

Management

IT Services and IT Consulting

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