Office Manager and Operations Coordinator (Remote position)

Page Personnel; Madrid; A distancia; EUR 50.000 - 60.000; Jornada completa

Descripción de la vacante

A leading international organization in Madrid is seeking a full-time administrator to manage financial operations and provide comprehensive administrative support. This role requires flexibility in working hours due to international communications and includes a permanent contract. Ideal for candidates with strong management and organizational skills, catering to a global environment.

Formación

• Experience in financial management and bookkeeping.
• Strong administrative support skills.
• Ability to manage member information effectively.

Responsabilidades

• Manage bookkeeping, issue invoices, and track payments.
• Provide administrative support for board and community meetings.
• Coordinate with marketing and communications for effective outreach.

Conocimientos

Financial Management

Administrative Support

Communication

Project Coordination

Descripción del empleo

• International and innovative environment.
• Professional development and growth

This organization is a Global band one Chambers-ranked leading network of independent firms based in Madrid.

Key Responsibilities:

• Financial Support:
• Manage the day-to-day bookkeeping of Globalaw, issue invoices, track payments, manage financial records.
• Support budget planning and reporting.
• General Administrative Support:
• Respond to general inquiries, manage incoming and outgoing correspondence, support meetings, and maintain the member database and website.
• Member Information Management:
• Ensure membership information is maintained and accurate; communicate timely information to members; assist members in updating their data, profiles, and engagement.
• Community, Board and Committees Support:
• Provide administrative support to Globalaw communities, including coordinating meetings, drafting agenda and minutes of all Board and committees meetings, regional calls, and coordinating appropriate technological support.
• Provide information to other personnel in Globalaw, including marketing and communications staff, to coordinate appropriate publication and marketing support.
• Foundation:
• Provide administrative support to the foundation board and committee.
• Coordinate with donors and ensure accurate reporting.
• Provide information to marketing and communication personnel to support related marketing efforts.

• Remote position, with new offices opening soon in Madrid.
• Permanent contract directly with the company.
• Full-time workschedule.
• This role involves international communication requirements, necessitating flexibility in working hours to accommodate different time zones, and it may occasionally involve international travel (3-4 per year maximum).
• Salary range: €50,000 - €60,000 B/A.