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Office Manager

Ignion

Sant Cugat del Vallès

Presencial

EUR 30.000 - 45.000

Jornada completa

Hace 30+ días

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Descripción de la vacante

Ignion, a leading tech company, seeks an office manager to enhance operational efficiency and foster a positive office environment. The role involves overseeing daily office operations, implementing standardized procedures, and supporting a dynamic team. Ideal candidates will have a Bachelor’s in Business, along with strong organizational and communication skills.

Servicios

Competitive gross salary
Bonus
Stock Appreciation Rights
Catering service included
Training and team building activities
Health insurance after one year

Formación

  • Two or more years of proven experience as an Office Manager.
  • Knowledge of Office Administrator responsibilities, systems, and procedures.
  • Proficiency in MS Office, especially Excel and Outlook.

Responsabilidades

  • Oversee visitors to the office and ensure a friendly experience.
  • Implement policies and procedures to improve operational flow.
  • Coordinate internal and external resources and maintain relationships with vendors.

Conocimientos

Organization
Communication
Problem Solving
Time Management
Flexibility

Educación

Bachelor’s Degree in Business Administration

Herramientas

MS Office

Descripción del empleo

We are Ignion!

At Ignion, we are not just changing the way antennas work—we’re reshaping the future of wireless connectivity. We believe RF integration should be simple, scalable, and accessible to everyone, and we are leading the change to make that happen. We are on a mission to accelerate wireless innovation by removing the complexity of RF design. Through our Virtual Antenna technology and Oxion platform, we empower businesses to build smarter, faster, and more reliable connected devices

Position Summary

At Ignion, smooth processes and systems are the key to our success. We’re looking for an office manager, that will report to the HR Manager, who has excellent organizational skills and a personable disposition to keep us thriving. The ideal candidate will have a natural flexibility in handling day-to-day routines as well as surprises. The office manager will provide strong, reliable support for operations by creating procedures and communicating them companywide, and by maintaining employee safety. This person will also help us achieve organizational efficiency by nurturing a positive, inclusive work environment.

The role requires working on-site daily at our Sant Cugat offices.

ACTIVITIES

The Duties And Responsibilities Include

  • Oversee visitors to the office and ensure a friendly, personal experience
  • Ensure peak operations for the organization and implement preventive measures for potential issues
  • Implement policies and procedures, measure outcomes against standards, and improve operational flow
  • Coordinate internal and external resources, and cultivate relationships with vendors
  • Respond to requests and questions about office operations.
  • Serve as the point person for office manager duties including Maintenance, Mailing, Supplies, Equipment, Bills, Errands, Shopping
  • Schedule meetings and appointments
  • Organize the office layout and order stationery and equipment
  • Maintain the office condition and arrange necessary repairs
  • Partner with HR to update and maintain office policies as necessary
  • Organize office operations and procedures
  • Coordinate with IT department on all office equipment
  • Ensure that all items are invoiced and paid on time
  • Manage contract and price negotiations with office vendors, service providers and office lease
  • Manage office G&A budget, ensure accurate and timely reporting
  • Provide general support to visitors
  • Assist in the onboarding process for new hires
  • Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
  • Liaise with facility management vendors, including cleaning, catering and security services
  • Plan in-house or off-site activities, like parties, celebrations and conferences
  • Support HR Manager in ad-hoc requests.

Qualifications & Skills

  • Bachelor’s Degree in Business Administration or Related Field, or equivalent experience in the field of Office Management.
  • Two or more years of proven experience as an Office Manager
  • Knowledge of Office Administrator responsibilities, systems and procedures
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular)
  • Hands on experience with office machines (e.g. fax machines and printers)
  • Familiarity with email scheduling tools, travel booking and expenses software
  • Proficiency with office applications, and aptitude for learning new software and systems
  • Spanish and English (both fluent speaking and writing).
  • Ability to maintain confidentiality of company information
  • Attention to detail, problem solving skills and ability to work in an international business environment.
  • Excellent organization and time management skills, team player and able to work independently with ability to multi-task and prioritize work.
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a fast-paced environment
  • A creative mind with an ability to suggest improvements
  • Project management skills a plus.

We Offer

  • The opportunity to work in a fast-growing tech company with global reach and impact.
  • A collaborative, multidisciplinary environment with passionate professionals from across the world.
  • Compensation & benefits include competitive gross salary + bonus + Stock Appreciation Rights + catering service included + training + team building activities + health insurance upon completion one year of employment.
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