Office Manager

Lucas Fox — A Dils company; Salamanca; Presencial; EUR 30.000 - 50.000; Jornada completa

Descripción de la vacante

A leading company in luxury real estate is seeking an Office Manager to support their Madrid office. The successful candidate will oversee a variety of administrative and operational tasks while ensuring efficient office management and providing executive support within a dynamic, multicultural environment. This role presents a unique opportunity for career growth and engagement in the luxury property market.

Servicios

Weekly language classes

23 days holiday plus 2 personal days

Competitive salary with variable compensation

Discounts for gyms, clothing stores, travel, etc.

Extensive training and career development opportunities

Professional work environment

Formación

• Minimum 3 years in office management, preferably senior support.
• Fluency in English and Spanish; additional languages valued.
• Advanced IT skills and proficiency in Salesforce preferred.

Responsabilidades

• Oversee office management duties including supply purchasing.
• Assist executive team with reporting and presentations.
• Manage reception duties and provide top-notch client service.

Conocimientos

Customer service

Leadership

Problem-solving

Organizational

IT proficiency

Educación

Office management experience

Herramientas

CRM systems

Microsoft Office

Descripción del empleo

Lucas Fox is renowned for its exceptional portfolio of properties in Spain’s most sought-after locations. Our skilled, multilingual team sets the standard for excellence, delivering premium services to our clients. With a strong presence across Spain, Andorra, Portugal, and France, Lucas Fox continues to grow as one of the leading real estate agencies in the region.

At Lucas Fox, we’re entering an exciting new chapter following our majority acquisition by Dils , a leading international real estate group. This acquisition opens doors to unmatched opportunities in Spain’s luxury real estate market, and now is the perfect time to join us.

Thanks to our growth, we are looking for an Office Manager, who will be the central point of support for the Madrid office, overseeing a wide range of administrative and operational duties. As a key member of our team, you’ll be responsible for ensuring smooth office operations, supporting leadership and various departments, and managing essential day-to-day activities including supplier coordination, maintenance, office services, and more. Your leadership and organizational skills will be crucial in ensuring the efficient functioning of our business on both a commercial and operational level.

Become a key player in our growth. Join us as we shape the future of luxury real estate!

Main Responsibilities

• Oversee office management duties, including office supply purchasing, equipment maintenance, and managing insurance policies
• Assist the executive team with reporting, preparation of presentations, and sales reviews
• Handle reception duties and provide exceptional client service in a professional, welcoming manner
• Support the HR department with employee onboarding, payroll processing, training coordination, attendance tracking, and managing staff emergencies
• Serve as the main point of contact for external suppliers and clients, ensuring high-level service and professional relationships
• Support overseeing accounting-related tasks, including invoicing, financial management, and budget tracking for the office
• Manage and maintain the archiving process for critical business documentation, such as contracts, legal documents, and property details
• Take ownership of the CRM system (Salesforce), ensuring accurate data management across accounts, properties, and deals, as well as providing general IT support
• Support the commercial and legal teams with tasks related to due diligence, claims, and legal reporting

Requirements

• Experience in an office management role within an international company (minimum 3 years), preferably in a senior or executive support capacity
• Fluency in English and Spanish; additional languages are a plus
• Exceptional customer service skills with a polished telephone manner
• Advanced IT proficiency, including Microsoft Office , CRM systems (Salesforce experience is a plus)
• Proactive, resourceful, and adaptable with a "can-do" attitude, excellent problem-solving abilities , and strong leadership skills
• Highly organized with a keen focus on improving efficiency and optimizing office operations
• Ability to work independently while managing competing priorities and making key decisions with minimal supervision
• Strong interpersonal skills, with the ability to interact professionally with senior leadership, internal teams, external clients, and suppliers
• Comfortable in a fast-paced, dynamic work environment
• Collaborative team player who excels in a diverse and multicultural environment
• Be part of a dynamic, growing company with a vibrant culture and international mindset.
• Competitive salary plus attractive variable compensation
• 23 days holiday per year on full-time basis + 2 personal days
• Weekly language classes
• Discounts and incentives for well-known brands of gyms, clothing stores, sports, travel, and much more.
• Extensive initial & ongoing training
• Being part of a constantly growing company & multicultural team, with endless opportunities for career development
• A modern, international & professional working environment.

Apply today to find out more and take the next step in your career!

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