Office Manager

Sateliot; Ourense; Presencial; EUR 25.000 - 40.000; Jornada completa

Descripción de la vacante

Sateliot is seeking an Office Manager to enhance operational efficiency in a dynamic startup environment. This role involves managing daily operations, supporting C-Level executive tasks while contributing positively to the office culture. Candidates should possess strong organizational and communication skills alongside previous experience in office management.

Servicios

Schedule flexibility

Full time permanent contract

Flexible compensation package with tax benefits

Health insurance and wellness programs

Training and professional development programs

Formación

• Previous experience in Office Management or similar roles is required.
• High level of English and Spanish is essential.
• Excellent organizational and communication skills are needed.

Responsabilidades

• Coordinate daily office operations for an efficient work environment.
• Manage C-Level communications and travel arrangements.
• Provide administrative support including invoice management.

Conocimientos

Organizational skills

Communication skills

Problem-solving attitude

Multitasking ability

Proficiency in Microsoft Office

Proficiency in Google Workspace

Herramientas

Microsoft Office

Google Workspace

Descripción del empleo

Sateliot is a Barcelona-based Startup in the New Space sector, becoming the first satellite telecommunications operator that will provide global and continuous connectivity to all the elements that will make up the massive Internet of Things (IoT) universe under the 5G protocol .

In order to do so, Sateliot is launching a constellation of last generation nanosatellites , located at low altitude that act as mobile towers. Sateliot is the perfect complement for large telecommunications companies by providing them with the necessary infrastructure where terrestrial technologies do not arrive.

YOUR MISSION

We are looking for an enthusiastic and proactive Office Manager to ensure that our day-to-day operations run smoothly and efficiently. You will play a key role in managing the office environment, supporting administrative tasks, coordinating travel and logistics, and contributing to the overall positive experience of working at Sateliot. You will be the go-to person for all things related to the workplace, combining hands-on execution with smart coordination.

YOUR MAIN FUNCTIONS

• Coordinate the daily operations of the office to ensure a pleasant and efficient work environment.
• Manage communications, courier services, mail handling, and supplier orders (coffee, snacks, materials, etc.).
• Prepare meeting rooms for the C-Level team, including catering and logistics.
• Organize and support C-Level travel arrangements : booking flights, hotels, and managing itineraries.
• Grant team access to our travel booking platform and assist as needed.
• Monitor and manage office supply stock, placing orders when necessary.
• Provide administrative support including invoice and documentation management, and assist with light financial tasks.
• Coordinate and organize internal events, team-building activities, and offsite meetings.
• Be the main point of contact for facility vendors and service providers (repairs, cleaning, maintenance, etc.).
• Collaborate with HR, Finance, and other departments on transversal administrative tasks.
• Proactively identify ways to improve office processes and contribute to maintaining a great team culture.

REQUIREMENTS

• Previous experience in Office Management, Executive Assistant or similar administrative roles.
• High level of English and Spanish (spoken and written).
• Excellent organizational and communication skills.
• Proactive, hands-on and problem-solving attitude.
• Ability to multitask and prioritize in a dynamic environment.
• Proficiency in Microsoft Office and Google Workspace.

NICE TO HAVE

• Experience in a startup or fast-paced environment.
• Interest in the Space or Tech industry.
• Basic knowledge of accounting or invoicing tools (e.g., Holded, SAP, Excel).
• Event planning experience.
• Passion for building a great team culture and workspace.

WHAT YOU’LL FIND WHEN WORKING AT SATELIOT :

You will be part of one the fastest-growing start-ups in Spain with global reach along getting into the challenging world of New Space & Telecommunication.

Our culture is based on embracing openness by welcoming multicultural talent, being respectful with everybody and being open to exchange ideas. We are also committed to a healthy lifestyle by helping our team balance their work and personal life and also by providing them with facilities for healthy habits.

We are a driven team with big goals, that seek for people who are genuinely passionate about their work and that also want to keep learning and getting better personally and professionally!

WHAT DO WE OFFER?

• Full time permanent contract
• Schedule flexibility
• Flat and transparent organizational structure
• Buddy Program to help you with your integration during your first month
• Flexible compensation package : Tax benefits with ticket restaurant, transportation and kindergarten, training programs.
• We promote good physical and mental health, with health insurance, fresh fruit in the office and the possibility of sharing the cost of bicycle transport or gyms.
• Work in a dynamic, multidisciplinary and multicultural environment that will allow you to boost your professional career
• To be part of a strong, international, friendly and motivated team, where you can progress both personal and professionally
• The chance to be part of one of the most exciting and disruptive space projects in Europe

Are you ready to become a Sateliot member? Send us your CV!