Office Manager

Auren Personas - Selección & Executive Search; Madrid; Presencial; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

Auren Personas is assisting Cipla in seeking an Office Manager for their Madrid office. This pivotal role involves overseeing daily office operations, supporting HR processes, and ensuring efficient management of resources and communications. Join a global company dedicated to meaningful healthcare outcomes and make an impact in a supportive environment.

Formación

• 3-4 years’ experience in office management or similar roles.
• High level of English required.

Responsabilidades

• Oversee general office management, including supplies, IT assets, and service providers.
• Support HR processes like onboarding and benefits administration.
• Handle daily customer order processing and logistics follow-up.

Conocimientos

Organization

Multitasking

Problem Solving

Attention to Detail

Intermediate Excel Skills

Descripción del empleo

Auren Personas , through our Selection & Executive Search Division , provides specialized Human Resources consulting services. We are currently supporting Cipla , a leading global pharmaceutical company, in the search for an Office Manager to join their team in Spain.

Your Mission

As Office Manager – Spain , you will be the operational backbone of Cipla’s Madrid office. From managing day-to-day administration and HR support to coordinating orders, suppliers, and contracts, your role will be essential in ensuring smooth operations and supporting the growth of the business.

Key Responsibilities

• Oversee general office management, including supplies, IT assets, and service providers.
• Support HR processes : onboarding, contracts, leave management, benefits administration.
• Handle daily customer order processing (hospitals and wholesalers) and follow-up with logistics.
• Manage supplier invoices, digital signatures, and vendor registration.
• Coordinate internal meetings and assist with EHS and occupational health requirements.
• Review and prepare client / supplier contracts.
• Provide support with incident resolution related to sales orders.
• Liaise with internal teams and external stakeholders to ensure operational efficiency.

What We're Looking For

• 3–4 years’ experience in office management or similar roles.
• Solid organizational and multitasking abilities.
• Intermediate Excel skills and high level of English.
• Proactive mindset, attention to detail, and problem-solving orientation.

Why Join Cipla?

Cipla is a purpose-driven global company committed to Caring for Life. With a presence in 80+ countries, they are known for making high-quality, affordable medicines accessible across the world. This is a unique opportunity to join a company where your work contributes to meaningful healthcare outcomes.

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