Office Manager

OVHcloud; Madrid; Presencial; EUR 30.000 - 60.000; Jornada completa

Descripción de la vacante

An established industry player is seeking an Office Manager to oversee site management and HR activities. This role is pivotal in ensuring smooth operations, compliance with local laws, and effective communication between local teams and headquarters. The ideal candidate will bring strong administrative and accounting expertise, along with experience in office management and HR practices. Join a dynamic environment where your contributions will enhance team collaboration and organizational efficiency. If you are passionate about creating a positive workplace and have a knack for problem-solving, this opportunity is perfect for you.

Formación

• Strong administrative and accounting skills are essential.
• Experience in payroll processing and office management is preferred.

Responsabilidades

• Manage HR activities and ensure compliance with local laws.
• Oversee financial and legal operations, including contract management.
• Administer site operations and ensure health and safety policies are followed.

Conocimientos

Administrative Knowledge

Accounting Knowledge

Payroll Process Control

Office Management Experience

Human Resources Management

English Proficiency

French Proficiency

Descripción del empleo

The Office Manager is in charge of the management of a site by providing a smooth running of the service, being a key contact person to coordinate the local teams and HQ and deploying the OVH Group’s internal policies.

Missions

1. HR activities

• Collaborate closely with the Group's HR department, its expert services and the HRBP department

• Deploy, support and promote the Group's HR policies (compensation & benefits, training, evaluation, etc.)

• Support newcomers’ onboarding and provide them with all the necessary environment for their job

• Ensure Internal Group communications are released and understood within the site

• Manage personnel administration (management of employment contracts and addendums, various legal documents, etc.)

• Ensure compliance with the local legal framework

• Realization of monthly HR reports

• Prepare and consolidate variable payroll elements (bonuses, absences, leave, etc.)

• Establish the link between the accounting firm and HR department

• Control the proper execution of the payroll cycle by the accounting firm

• Participate in the recruitment and selection of teams

• Collect and follow up training requests in collaboration with the Training Center

• Organize internal events in accordance with Group policies (thematic, budget, etc.)

• Be available for managers and collaborators for any HR issue. Relay to the HRBP or HR department when needed.

1. Financial and legal activities

• Provide prompt and accurate answers to requests from internal departments (accounting, treasury, legal, etc.)

• Guarantee the reliability of our commercial contracts and our website’s provisions

• Manage clients’ requests in legal matters and relay to the Group's legal department when needed

• Interface with the legal department of the Group and the local law firm

• Manage requests from local authorities

• Process all the payments of providers or institutions (taxes, contributions, etc.) in collaboration with the Group Treasury

• Provide budget and forecast reports when required from the different departments

• Control the proper execution and the respect of deadline of the financial reports

• Compile monthly accounting reports and liaise with HQ accounting teams

• Facilitate the travel of team members, including the use of internal tools, planning, booking and reimbursement of expenses according to internal procedures

1. Site Administration

• Ensure the application, respect and update of health and safety policies

• Collaborate with the Office teams to ensure the compliance of the office with our Group policies in terms of design

• Contribute to a possible search for new premises, organize the move and ensure the maintenance of site activities during this one

• Make the necessary purchases for the good supply of the site (supplies, consumables, etc.)

• Mail management and control

• Liaise with other offices, contractors, suppliers and other organizations

TECHNICAL SKILLS

1. Excellent administrative and accounting knowledge
2. Execute and control a payroll process
3. Experience in office management
4. Experience in Human Resources management appreciated
5. Good level of English and French will be a plus