Office Manager

2K; Madrid; Presencial; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

A leading educational technology company is seeking an Office Manager to support daily operations in a vibrant office environment. Responsibilities include managing administrative needs, ensuring compliance, and maintaining an organized workspace. Candidates should have strong organizational skills, attention to detail, and a proactive attitude. The position offers perks such as career growth funding, stock options, and meal allowances, promoting both personal and professional development.

Servicios

Career growth funding up to €2,000 per year

Stock options

Meal allowances of €60/month

Flexible compensation for expenses

Health insurance at exclusive rates

Free language classes in Spanish and English

Company events

Formación

• 1+ years of experience in administrative roles, ideally in tech-driven environments.
• Strong organizational skills and ability to manage multiple processes.
• Experience with travel platforms and administrative processes end to end.

Responsabilidades

• Act as a key contact for internal administrative needs.
• Manage health & safety compliance and procedures.
• Oversee day-to-day operations, ensuring everything runs efficiently.

Conocimientos

Organizational skills

Attention to detail

Communication

Interpersonal skills

Problem-solving

Descripción del empleo

Lingokids is on a mission to help families raise amazing kids through Playlearning. Ready to join us on this exciting journey?

Lingokids is a global leader in educational technology, helping over 160 million families worldwide raise amazing kids through Playlearning—our unique approach that blends education with play. Our mission is to empower children with modern learning experiences, combining educational subjects with essential life skills to help them grow into confident, conscious, and resilient lifelong learners.

Beyond our award-winning app, we’ve built a multi-platform educational universe, including our “ Baby Bot” and “ Baby Bot’s Backyard Tales” shows, Podcasts, and Music Publishing. Our content, developed in collaboration with top education experts and Oxford Press University, ensures an engaging, high-quality learning experience in a safe, ad-free environment. This dedication to excellence has earned Lingokids multiple industry awards across app, podcast, and video categories, including Best Original Learning App by Kidscreen Awards, National Parenting Product Awards by NAPPA Awards, and Best Parenting Product by Good Housekeeping, among many others!

If you want to be part of a team that's redefining the future of education, we would love to hear from you!

As an Office Manager you’ll be the backbone of our daily operations, ensuring that both our physical office and internal administrative processes run smoothly. Your role will be essential to maintaining an efficient, organized, and collaborative environment where everyone can do their best work.

What you’ll do

• Act as a key point of contact for internal administrative needs, such as flexible retribution requests, invoice processing, and document coordination.
• Manage health & safety (PRL) compliance and procedures in collaboration with the external provider, ensuring a safe and legally compliant workplace.
• Manage agreements with universities and support documentation tracking for internship programs.
• Maintain and update internal systems and databases accurately, ensuring data is always up to date.
• Coordinate and prepare materials for internal presentations, such as All Hands meetings and company newsletters.
• Oversee the smooth day-to-day operations of the office, ensuring everything runs efficiently and is well-maintained.
• Manage relationships and contracts with external providers (cleaning, supplies etc.).
• Coordinate business travel for employees using BizAway, ensuring bookings align with internal policies and preferences.
• Assist with logistical needs related to activities and internal operations.

What you’ll bring

• 1+ years of experience in administrative, office coordination, ideally in a fast-paced or tech-driven environment.
• Strong organizational skills and attention to detail, as you’ll be managing multiple processes and systems that require accuracy.
• Previous experience working with travel platforms (e.g. BizAway) and managing administrative processes end to end.
• A proactive and structured approach to problem solving and task execution.
• Excellent communication and interpersonal skills to interact with both vendors and internal stakeholders.
• A positive, friendly and professional attitude: someone who’s easy to work with and creates a supportive environment around them.

This is a fully on site position. We are looking for someone who enjoys being in the office and contributing to a collaborative team environment.

English is a must: We’re a multicultural team providing a service in English, so while certifications aren’t necessary, fluency is essential. As a fully remote company, clear and effective spoken and written communication—especially in asynchronous, long-form formats—is key to collaborating successfully.

Life at Lingokids

Career Growth: Your growth drives our success! We invest in your development up to €2,000 per year for books, conferences, and training—so you can keep learning and growing with us.

Stock Options: Your contribution matters! You'll receive stock options, giving you the opportunity to own part of the company and share in its success.

Meal Allowances: Get €60/month on your Cobee card to enjoy meals at restaurants or food delivery. Good food makes everything better!

Flexible Compensation: Manage your meal, transport and childcare expenses easily with Cobee, integrating them directly into your payroll.

???? Health Insurance: Access private health coverage at exclusive rates through Adeslas, seamlessly deducted from your payroll—quality care made simple.

Language Lessons: Learning never stops! Enjoy free language classes in Spanish and English, to sharpen your skills and stay connected in a global team.

Company events: Yes! We’re a fully remote team spread across different countries, but we love getting together from time to time in different corners of Spain, for team gatherings and recharging at our amazing offsites!

Passion matters more than perfection

Didn’t check every box for this role? No worries! We’re looking for passionate, driven individuals who believe in our mission. If that sounds like you, we’d still love to hear from you!

Diversity, Equity, and Inclusion

At Lingokids, diversity isn’t just a checkbox—it’s at the heart of everything we do. Just like we teach kids to embrace differences, we celebrate them in our team, knowing that the best ideas come from unique perspectives. We’re all about creating a space where everyone feels valued, heard, and empowered to be their authentic selves. No matter your background, identity, or story, if you’re passionate about making a difference in education, we want you here.