Office Manager

Griffith Foods; el Prat de Llobregat; Presencial; EUR 30.000 - 50.000; Jornada completa

Descripción de la vacante

Una empresa innovadora busca un Office Manager que desempeñe un papel clave en la experiencia de empleados y clientes. Esta posición única requiere habilidades excepcionales en comunicación y atención al cliente, así como la capacidad de gestionar múltiples responsabilidades en un entorno dinámico. El candidato ideal tendrá experiencia previa en roles administrativos y será fluido en inglés y español. Al unirse a este equipo, tendrás la oportunidad de contribuir a iniciativas de recursos humanos y crear un ambiente de trabajo positivo en una nueva oficina en Barcelona. Si te apasiona ayudar a otros y brindar un excelente servicio, esta es la oportunidad perfecta para ti.

Formación

• 4 años de experiencia en roles como Office Manager o Asistente Ejecutivo.
• Fluidez en inglés y español, con habilidades de comunicación excepcionales.

Responsabilidades

• Proporcionar apoyo ejecutivo a VPs y gestionar agendas.
• Organizar eventos y colaborar con el equipo de recepción.

Conocimientos

Comunicación escrita y verbal

Atención al cliente

Gestión del tiempo

Trabajo en equipo

Presentaciones en PowerPoint

Educación

Diploma en Administración o Recursos Humanos

Herramientas

Microsoft PowerPoint

Descripción del empleo

The purpose of the role

The Office Manager position is a unique role which would require you to wear multiple hats to deliver on a very diverse set of responsibilities within the People and Places Experience arena.

On the People experience side, you would be providing Executive support to a number of Vice Presidents in Europe and working within the HR European team in different initiatives that focus on enhancing our people experience.

On the Places side, you will be the Office Manager for our brand-new office in Barcelona, delivering best-in-class employee and customer experience whether in person, by phone, or virtually.

Responsibilities

1. Executive Support
2. Responsible for the management of the agendas of the local VPs to assist in organizing meetings locally with internal and external contacts.
3. Management of the travel of the Executive Team members as per request (booking flights and accommodation) and management of expense reports.
4. Administrative secretarial work including organisation of events (seminars, meetings, team workshops) for the VPs that you will support.
5. Liaison with the Executive Assistant of the President to support the orchestration of monthly executive meetings taking place in the Barcelona office.
6. Safety First: Collaborates with our WH&S Manager to ensure compliance with WH&S procedures and guidance in the office.
7. Management of office supplies (stationery, catering, equipment, and other services) directly dealing with suppliers and following up on the general services budget.
8. Reception duties to welcome guests when required and collaborate with the Receptionist team in our Valls site for alignment in employee communications.
9. General office administration.
10. HR Support
11. Provide support on Human Resources and/or Culture initiatives, building presentations and participating in projects.

Requirements

1. Diploma level of education in Administration, HR, or similar.
2. 4 years of experience in an Office Manager, Recruiter, HR Coordinator, Executive Assistant position, or similar.
3. Experience in a multinational environment would be valuable.
4. Fluency in English and Spanish; other languages would be valuable.
5. Excellent written and verbal communication skills.
6. Enjoys being in a people-facing position; proven experience delivering great customer experience.
7. Great attention to detail and ability to manage a diverse set of responsibilities.
8. Experience building engaging presentations or communications in PowerPoint or similar.