Office Manager

Griffith Foods; Barcelona; Presencial; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

A leading company seeks an Office Manager in Barcelona to provide executive support and manage office operations. The role requires strong organizational skills and a customer-oriented mindset to enhance both employee and customer experiences. Candidates should have a diploma in administration or HR, fluency in English and Spanish, and relevant experience in a multinational setting.

Formación

• 4 years of experience in an Office Manager, Executive Assistant or HR role.
• Fluency in English and Spanish.
• Experience in a multinational environment is valuable.

Responsabilidades

• Provide executive support to Vice Presidents.
• Manage office supplies and general administration tasks.
• Collaborate on HR and culture initiatives.

Conocimientos

Communication

Customer Experience

Attention to Detail

Educación

Diploma in Administration, HR or similar

Herramientas

PowerPoint

Descripción del empleo

The purpose of the role

The Office Manager position is a unique role which would require you to wear multiple hats to deliver on a very diverse set of responsibilities within the People and Places Experience arena.

On the People experience side, you would be providing Executive support to a number of Vice Presidents in Europe and working within the HR European team in different initiatives that focus on enhancing our people experience.

On the Places side, you will be the Office Manager for our brand-new office in Barcelona. Delivering best in class employee and customer experience whether is in person, by phone or virtually.

• Responsibilities
• Executive Support
• Responsible for the management of the agendas of the local VPs to assist organizing meetings locally with internal and external contacts
• The management of the travel of the Executive Team members as per request (booking flights and accommodation) - Management of expense reports and monitoring
• Administrative secretarial work - Organisation of events (seminars, meetings, team workshops ) for the VPs that you will support - Management of presence in the Office
• Liaison with Executive Assistant of the President to support the orchestration of monthly executive meeting taking place in the Barcelona office
• Safety First!!! : Collaborates of our WH&S Manager to ensure we follow the WH&S procedures and guidance in the office.
• Supplies : Management of supplies for the office (stationary, catering, equipment, and other services) directly dealing with suppliers and follow-up of the general services budget.
• Reception : works in reception to welcome guests when required. Collaborate with the Receptionist team in our Valls site for alignment in employee communications
• Other : General office administration
• HR Support
• General HR and Culture : Provide support on Human Resources and / or Culture initiatives, building presentation and participate in projects
• Requirements
• Diploma level of education in Administration, HR or similar
• 4 years of experience in an Office Manager, Recruiter, HR Coordinator, Executive Assistant position or similar
• Experience in a multinational environment would be valuable
• Fluency in English and Spanish. Other languages would be valuable.
• Excellent written and verbal communication skills
• Enjoys being in a people-facing position. Prove experience delivering great customer experience.
• Great attention to detail and ability to manage diverse set of responsibilities
• Experience building engaging presentations or communications in PowerPoint or similar