Office Manager

qurv; Barcelona; Presencial; EUR 30.000 - 50.000; Jornada completa

Descripción de la vacante

A leading company in the field of computer vision-based applications is seeking a proactive Office Manager to enhance daily operations in Barcelona. The ideal candidate will be responsible for managing office administration, employee support, and essential financial tasks, while fostering a positive work culture. Join a friendly, multicultural environment with opportunities for professional growth.

Servicios

Flexible working hours

Continuous professional training

Wellbeing support including private health insurance

Formación

• Minimum four years' experience in office or operations management roles.
• Fluent in English and Spanish (written and verbal).
• Solid understanding of basic accounting principles.

Responsabilidades

• Oversee office operations and manage essential financial tasks.
• Support onboarding and coordinate workspace setup for new hires.
• Provide executive assistance to management.

Conocimientos

Organizational skills

Time management

Interpersonal skills

Multitasking

Attention to detail

Educación

Bachelor's degree in Business Administration, Accounting, or related field

Herramientas

Office software (spreadsheets, document management)

Descripción del empleo

At Qurv, we create a paradigm shift in computer vision-based applications (automotive, XR, and robotics) by developing mass-deployable infrared image sensors that enable machines to see better and more, unlocking new functionalities.

We are seeking a proactive and highly organised Office Manager to join our growing team in Castelldefels (Barcelona). This mid-senior level position is ideal for someone who is people and process oriented, with a strong sense of ownership and attention to detail. You will report directly to the CEO and play a key role in maintaining a productive, welcoming, and well-structured office environment.

In addition to overseeing daily operations and employee support, you will manage essential financial and operational tasks such as vendor management, purchase orders, and bookkeeping support. The ideal candidate will have a start-up or scale-up mindset comfortable with change, be hands-on, and be able to adapt quickly in a fast-moving, evolving environment. Your contribution will help shape the way we grow and operate.

Key Responsibilities :

Office Operations & Facilities Management

• Oversee all aspects of office space and infrastructure planning, including CRUD for workstations, to support seamless workflows.
• Ensure the office is well-stocked with essential supplies and manage inventory (e.g., coffee, water, fruit, snacks).
• Handle all correspondence, including post and deliveries.
• Ensure compliance with health, safety, and facilities regulations, acting as a liaison with building management and service contacts.
• Act as the first point of contact for visitors, providing a warm and professional welcome.
• Manage meeting room bookings and provide support for internal events and gatherings.
• Process purchase orders (POs) through the internal system in coordination with the technical team.
• Build and maintain strong relationships with vendors and suppliers to ensure cost-effective and reliable service delivery.
• Manage accounts payable and receivable, process payments, and track transactions.
• Maintain accurate invoice records and support bookkeeping activities
• Assist with shipping, logistics, and customs-related processes.
• Develop and implement procedures to improve and streamline operational workflows.

Employee & Event Support

• Ensure a comfortable, functional, and inspiring workplace for all employees.
• Work with HR to organise office events, team-building activities, and company-wide initiatives.
• Support onboarding by coordinating resources and workspace setup for new hires.

Executive Assistance

• Provide direct support to the Management, including calendar management, meeting scheduling, travel coordination, and assistance with strategic initiatives.

Other Ad-Hoc Responsibilities

• Participate in cross-functional projects aimed at improving internal processes and operational efficiency.
• Support the implementation and rollout of new systems and tools across the office.
• Collaborate with the IT Administrator and HR Manager on initiatives that enhance employee experience, workflow, and infrastructure.
• Take ownership of special assignments as needed, contributing to the continuous improvement of office operations.

About you :

• Bachelor’s degree in Business Administration, Accounting, Human Resources, or a related field, or equivalent practical experience.
• Minimum of four years’ experience in office or operations management roles.
• Fluent in English and Spanish (written and verbal).
• Solid understanding of basic accounting principles and financial procedures.
• Strong organisational, time management, and interpersonal skills.
• Comfortable multitasking and adapting to shifting priorities.
• Proficient in office software (e.g. spreadsheets, document management) and comfortable learning new platforms.
• Experience with developing and maintaining internal systems and procedures.
• Able to handle confidential information with discretion and professionalism.
• Enthusiastic about people, processes, and fostering a positive work culture.

What it's like to work with us :

• High-growth, multicultural, and friendly environment.
• Flexible working hours and trust culture.
• Continuous professional training.
• Opportunities to grow with the company.
• Wellbeing support, including private health insurance and Wellhub membership.
• The office is 10 minutes away from the sea.

We have team members from multiple countries while promoting an inclusive environment for all employees and candidates.

Come and join us!