Office & Facilities Associate New Madrid, Madrid, Spain

2K Games, Inc.; Madrid; Presencial; EUR 50.000 - 70.000; Jornada completa

Descripción de la vacante

A global video game company is seeking a candidate for front desk management and administrative support. The role requires exceptional communication skills, proficiency in MS Office, and the ability to manage diverse tasks in a team environment. Responsibilities include managing front desk duties and coordinating with various departments to ensure smooth operations. The ideal candidate will thrive in a dynamic workplace and is expected to communicate in English fluently.

Formación

• Ability to work well in a team environment, with integrity and ethics.
• High problem solving skills.
• Ability to keep confidential information.

Responsabilidades

• Manage front desk and reception duties.
• Support with new hire paperwork including NIE process.
• Coordinate studio general tasks and events.

Conocimientos

Exceptional communication and written skills

Intermediate to advanced knowledge of MS Office Suite and Google apps

High productivity with strong attention to detail

Excellent time management and organizational skills

Ability to communicate in English

Descripción del empleo

Overview

Founded in 2005, 2K Games is a global video game company, publishing titles developed by some of the most influential game development studios in the world. Our studios responsible for developing 2K’s portfolio of world-class games across multiple platforms include Visual Concepts, Firaxis, Hangar 13, CatDaddy, Cloud Chamber, and HB Studios. Our portfolio of titles is expanding due to our global strategic plan, building and acquiring exciting studios whose content continues to inspire all of us. 2K publishes titles in today’s most popular gaming genres, including sports, shooters, action, role-playing, strategy, casual, and family entertainment.

Our team of engineers, marketers, artists, writers, data scientists, producers, problem solvers and doers, are the professional publishing stewards of our growing library of critically-acclaimed franchises such as NBA 2K, Battleborn, BioShock, Borderlands, The Darkness, Mafia, Sid Meier’s Civilization, WWE 2K, and XCOM. At 2K, we pride ourselves on creating an inclusive work environment, which means encouraging our teams to Come as You Are and do your best work. We are dedicated to diversity and inclusion, and want our community of candidates to reflect this commitment. We encourage all qualified applicants to explore our global positions. 2K is headquartered in Novato, California and is a wholly owned label of Take-Two Interactive Software, Inc. (NASDAQ: TTWO).

Job Responsibilities

• Front desk and reception: General day to management of front desk and reception duties.
• Front desk and reception: Manage package orders and pickups.
• Front desk and reception: Manage and control employee cards, visits.
• Front desk and reception: Meet and greet guests.
• Administration: Support with new hire paperwork including NIE process and town hall registrations.
• Administration: Update online for store catalog, screens, sales, and sales records.
• Administration: Support Office Administrator in tasks / cover for Office Administrator in case of necessity and vice versa.
• Administration: Support and coordinate studio general tasks and events that may arise.
• Administration: Purchase orders for the studio.
• Administration: Audit merchandise store and anniversaries.
• Administration: Hand over store and anniversary merchandise in coordination with the Office Administrator.
• Administration: Creation and management of forms and registrations.
• Administration: Managing office communications via email, Slack and any other platform required in coordination with the Office Administrator.
• Administration: Events and visitor management.
• Media: Updating and adapting Media documents to meet the needs of the team.
• Media: Design of creative content including video editing.
• Media: Creation and updating of event playlists.
• Media: Manage photos and videos during events.
• Facilities: Decoration, food, and drinks at events.
• Facilities: Review and support studio tidiness through the day.
• Facilities: Restocking kitchen supplies and products, drinks, cleaning the coffee machine, turning TVs on / off, event decorations, etc., as needed.
• Facilities: Dishwasher (load and unload).
• Facilities: Changing meeting rooms water.
• Facilities: Stock and order control.
• Facilities: Book and manage reservations for restaurants / hotels / tickets when necessary.
• Facilities: Purchases in coordination with Office Administrator for events.
• Facilities: Communications with security and maintenance regarding visits and incidents.
• Facilities: Open and follow up on IT tickets for events and activities.
• Facilities: Having maintenance registers up to date with accurate dates.

Knowledge and Skills

• Exceptional communication and written skills.
• Intermediate to advanced knowledge of MS Office Suite and Google apps.
• High productivity with a strong attention to detail.
• Excellent time management and organizational skills, whilst being adaptive and responsive to change.
• Ability to work well in a team environment, with integrity and ethics.
• High problem solving skills.
• Ability to work in a very diverse environment.
• Ability to keep confidential information.
• Ability to work independently and autonomously.
• Ability to communicate in English

Please note that 2K Games and its studios never uses instant messaging apps or personal email accounts to contact prospective employees or conduct interviews and when emailing, only use 2K.com accounts. #LI-Onsite

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You acknowledge that your personal information will be collected and used by 2K based on the Privacy Notice for Job Applicants (the “Privacy Notice”), available at . The Privacy Notice provides information about how we use your data and how you can exercise your data rights (such as access, correction, or deletion). If you need more information, please contact the Privacy Contact identified in the Privacy Notice.

As part of our hiring process, 2K will conduct a pre-employment background check. We may also require written verification from your current employer that you have ended your employment.

Please confirm your gross annual salary expectations in Euros

Please confirm you have submitted your application / resume in English

Please confirm you speak and write in English at a minimum B2 level?

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