Office and Travel Manager

Office & Travel Manager

Be the Heartbeat of Our Operations

• Location: Sardinia or Local Office (Spain)
• Reports to: Director of Operations

We’re looking for an organised, detail-oriented, and resourceful Travel Planner & Office Manager to join our dynamic team. This is a hybrid role where you’ll manage both travel logistics and office operations, keeping everything running smoothly while providing top-notch support to the team.

If you thrive in a fast-paced environment, have a talent for planning seamless travel experiences, and know how to keep an office functioning at its best, this is the perfect role for you!

Key Responsibilities – Travel Planning

• Manage all travel bookings — including flights, hotels, transportation, and related activities.
• Research and recommend hotels, restaurants, cafes, and local experiences, ensuring they meet the highest standards.
• Negotiate with tour guides, hotels, restaurants, and transportation providers to secure the best rates and terms.
• Build and maintain relationships with travel vendors and partners to maximise value and ensure smooth execution of travel plans.
• Handle last-minute changes and troubleshoot issues to minimise disruption to travel schedules.
• Ensure all travel plans align with company policies and budget guidelines.
• Provide detailed travel itineraries and support team members with visa applications, travel insurance, and other requirements.

Key Responsibilities – Office Management

• Oversee the day-to-day operations of the office to ensure a productive and positive work environment.
• Act as the main point of contact for office-related issues, coordinating with vendors and service providers.
• Manage office supplies and inventory, ensuring the team has what they need to succeed.
• Support with the coordination of company events, meetings, and off-sites to ensure they run smoothly and align with company culture.
• Maintain accurate records of expenses, contracts, and key operational data.
• Ensure effective communication and coordination between departments to keep operations streamlined.
• Handle administrative tasks such as invoicing, filing, scheduling, and supporting the executive team with day-to-day needs.

What We’re Looking For:

• 2+ years of experience in travel planning, office management, or a related role.
• Strong organisational and multitasking skills, you can juggle multiple projects without dropping the ball.
• Excellent negotiation skills, you know how to get the best deals from vendors.
• Exceptional communication skills, you’re professional, approachable, and clear.
• Strong problem-solving ability, you stay calm under pressure and find solutions fast.
• Comfortable with technology and office tools (e.g., Microsoft Office, Google Suite, and booking platforms).
• Experience working with international travel logistics and understanding visa requirements is a plus.
• Proactive mindset, you anticipate issues before they arise and stay one step ahead.
• Ability to work independently while also collaborating with a broader team.

Why Join Us?

• Be part of a fast-paced, international tech and marketing company where every project matters.
• Work with highly talented people in a dynamic, entrepreneurial environment.
• Own your role and have the freedom to shape the way things get done.
• Big impact, real growth, your leadership will directly influence our success.
• Work from a beautiful office in the local area.
• Competitive salary + performance bonuses + growth opportunities.

Apply now and let’s build something extraordinary together.

Equal Opportunities Statement

We are proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

We welcome applications from all qualified candidates regardless of race, ethnicity, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, veteran status, or any other legally protected status.

We believe that diverse teams build better technology and drive innovation. Our hiring decisions are based solely on qualifications, merit, and business needs.

If you need assistance or an accommodation due to a disability during the recruitment process, please let us know. We’re here to support you.