OFFICE ADMINISTRATOR / SECRETARY (MARBELLA, SPAIN)

HA Law; Marbella; Presencial; EUR 24.000 - 36.000; Jornada completa

Descripción de la vacante

HA Law is seeking an organised and reliable Office Administrator / Secretary for their team in Marbella. In this varied role, you will manage day-to-day administrative operations, support client communications, and ensure a smooth office environment. The position requires 3+ years of experience, strong attention to detail, and proficiency in English, with Spanish preferred. This is a full-time role offering opportunities for long-term growth in a friendly and professional setting.

Servicios

Competitive salary

Stable full-time role

Friendly office environment

Opportunity for long-term growth

Formación

• 3+ years' experience in a secretarial or administrative role.
• Native-level English required; Spanish preferred.
• Proficient with business software and willing to learn new systems.

Responsabilidades

• Managing documents and scheduling, assisting with client communications.
• Answering phones, managing email correspondence, and greeting visitors.
• Drafting letters, reports, and maintaining filing systems.

Conocimientos

Attention to detail

Strong communication skills

Time management

Multitasking

Educación

Degree or equivalent experience

Herramientas

Microsoft Office

Google Workspace

Descripción del empleo

WE’RE HIRING | OFFICE ADMINISTRATOR / SECRETARY (MARBELLA, SPAIN)

Full-time · 09:00–17:00 · Primarily office-based with occasional remote flexibility

THE ROLE

We are looking for an organised and reliableOffice Administrator / Secretaryto join our growing team in Marbella. This is a varied role that requires excellent attention to detail, strong communication skills, and the ability to support a busy professional office environment.

You’ll be responsible for day-to-day administrative operations, managing documents and scheduling, assisting with client communications, and keeping everything running smoothly behind the scenes. Some evening flexibility is occasionally required for company events.

KEY RESPONSIBILITIES

• Answering phones, managing email correspondence, and greeting visitors

• Scheduling meetings, preparing agendas, and taking minutes

• Drafting and formatting letters, reports, and internal documents

• Maintaining digital and physical filing systems

• Coordinating office supplies, deliveries, and logistics

• Supporting team members with admin tasks and record-keeping

• Liaising with external service providers and clients

• General office organisation and calendar management

REQUIREMENTS

•3+ years' experiencein a secretarial or administrative role

•Native-level Englishis essential;Spanishhighly preferred;Portugueseis a bonus

• Professional communication, time management, and multitasking skills

• Proficiency with Microsoft Office / Google Workspace

• Confident using business software and comfortable learning new systems

• Ideally degree-educated, or equivalent proven work-based experience

• Must have ownlaptopand be comfortable with occasional remote working

• Must be legally entitled to work in Spain and based in or nearMarbella

WHAT WE OFFER

• Competitive salary

• Stable full-time role in a growing international business

• Friendly and professional office environment

• Variety in daily responsibilities

• Occasional flexibility to work from home

• Opportunity for long-term growth

INTERESTED?

Send your CV and a short cover note (mentioning language skills) [e-mail] the subject line“Office Administrator – Marbella”.