Office Administrator - Executive assistance

Sompo; Madrid; Presencial; EUR 18.000 - 22.000; Jornada completa

Descripción de la vacante

A global insurance provider seeks an Office Administrator in Madrid. Responsibilities include managing office facilities, procurement, and providing administrative support to leadership. The ideal candidate will have experience in office management and strong organizational skills. A competitive compensation package is offered.

Servicios

Competitive compensation

Diverse workforce

Formación

• Experience in office management or administrative support.
• Ability to maintain a clean and organized workspace.
• Strong communication skills in English.

Responsabilidades

• Manage office facilities and ensure cleanliness.
• Handle procurement of office supplies.
• Support leadership with meeting and travel arrangements.

Conocimientos

Office organization

Vendor management

Meeting coordination

Administrative support

Herramientas

SAP Concur

Descripción del empleo

Office Administrator - Executive assistance

Join to apply for the Office Administrator - Executive assistance role at Sompo

Office Administrator - Executive assistance

Join to apply for the Office Administrator - Executive assistance role at Sompo

Office Administrator / Executive assistance - Spain

Sompo International Holdings Ltd. (Sompo International) is a global specialty provider of property and casualty insurance and reinsurance. Sompo International companies are wholly owned subsidiaries of Sompo Holdings, Inc., whose core business encompasses one of the largest property and casualty insurance groups in the Japanese domestic market.

Through our operating subsidiaries, Sompo International underwrites agriculture, professional lines, property, aviation, marine and energy, financial and political risks and casualty and other specialty and catastrophe lines of insurance and reinsurance. Headquartered in Bermuda, we currently also have offices in the United States, the United Kingdom, Continental Europe, Latin America, the Middle East and Asia.

Sompo International is a company driven by its core values, a carrier that holds promise, trust and the commitment to protect at the center of everything we do. We recognize that our success is derived directly from those who matter most : our people. Our culture is defined by a commitment to integrity, teamwork, agility, execution, and excellence; and we strive to create exceptional value for our clients and shareholders and maintain Sompo International as a desirable place to work.

Responsbilities

Office & Facility Management

Assure and improve a perfect functioning of the Madrid office and its facilities. This objective includes the following tasks :

• Assure a clean, organized and tidy office in cooperation with external providers. This includes waste management and a “clean desk” policy for all employees;
• Assure that all office facilities are always working in good order;
• Assure that all new employees have a fully-installed and working desk when starting, including all necessary material and gadgets (where necessary in cooperation with IT);
• Prepare, clean and keep meeting rooms ready for use – help to prepare and facilitate external or internal meetings, video conference or training sessions;
• Liaise with external office service providers on a continuous or case-by-case basis;
• Liaise with internal facility management team
• Assure workplace security and safety in cooperation with external, legally authorized third-party provider (“QUIRON PREVENCION”) and our internal department;
• Waste & recycling management;
• Manage building and door access control and working time control of employees;

Procurement

Assure Cost-efficient Procurement And External Service Provider Management

Organize and supervise external service providers;

Organize and supervise procurement of office material, drinks, etc.

Check, confirm and upload facility-related invoices onto relevant Finance system (SAP Concur).

General Administrative Support

Help With General Administrative Support

Handling mails and courrier ;

Prepare and issue fundamental documents, such as, for instance NDAs and release letters;

Assist with bulk copying and scanning.

Assistant Support to Iberia leadership

Meetings management

Manage expenses submission

Manage travel, restaurant, hotel bookings

Presentations and document preparation support

Conference and events support

Travel & Events Management

Assure smooth travel management in cooperation with external service provider.

Supervise observation of Sompo Travel Guidelines.

Support the organisation of external or internal corporate events

Reception

Assume responsibilities that are tied to the reception area.

Greet visitors (clients / brokers) with a professional, welcoming and positive attitude.

Sompo International offers a competitive compensation and benefits package commensurate with experience.

Sompo International is an equal opportunity employer committed to a diverse workforce.

Visit our website at Valoramos positivamente las solicitudes de personas con certificado de discapacidad igual o mayor al 33%, en cumplimiento de la legislación vigente, Ley General de Derechos de las Personas con Discapacidad y de su inclusión social (LGD).

Seniority level

Seniority level

Entry level

Employment type

Employment type

Full-time

Job function

Job function

Administrative

Industries

Insurance

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