Office Administrator

Q Internal; Barcelona; Híbrido; EUR 25.000 - 35.000; Jornada completa

Descripción de la vacante

A rapidly growing company in the energy sector seeks an Office Administrator for its Barcelona office. This hybrid role entails a variety of administrative duties, including coordination with EMEA offices, vendor management, and ensuring smooth office operations. The ideal candidate should have strong communication skills, attention to detail, and the ability to work independently in a dynamic environment.

Formación

• General office experience, including telephone skills and proficiency in Microsoft Office.
• Excellent verbal communication and interpersonal skills.
• Ability to work independently, manage multiple tasks, and ensure attention to detail.

Responsabilidades

• Assist the EMEA and APAC Facilities Manager with office projects and administration.
• Coordinate with landlords, vendors, and internal stakeholders for office maintenance.
• Manage employee access, equipment, and office supplies, ensuring a safe and clean work environment.

Conocimientos

Telephone Skills

Microsoft Office

Verbal Communication

Attention to Detail

Problem Solving

Descripción del empleo

Office Administrator

Location: Barcelona Spain

Model of Work: Hybrid

Are you excited by challenges?Do you enjoy working in a fast-paced, international and dynamic environment?Then now is the time to join Quorum Software, a rapidly growing company and industry leader in oil & gas transformation.

Quorum Software is the world's largest provider of digital technology focused solely on business workflows that empower the next evolution of energy. From emerging companies to supermajors, throughout every region of the globe, customers rely on Quorum's proven innovation and unmatched global expertise to streamline business operations and make data-driven decisions that optimize profitability and growth. Our industry-leading solutions are transforming energy companies across the entire value chain, helping visionary leaders evolve their organizations into modern energy companies.

Responsibilities

Reporting into the EMEA & APAC Facilities Manager, the Office Administrator will perform office administrative dutiesfor the Barcelona office and provide virtual administration to the EMEA offices (UK, The Netherlands, Norway, Finland, UAE):

• Assists the EMEA and APAC Facilities Manager in projects in the EMEA region such as office moves, office refurbishments, procurement and finance tasks.
• Works with EMEA leaders on various administration and coordination tasks.
• Works closely with the Facilities team in the APAC region.
• Serve as the office main point of contact across EMEA locations, with a primary base in Barcelona.
• Coordinates with Landlord staff, vendors and internal stakeholders for daily office cleaning, maintenance work, equipment, supplies and events.
• Assists with onboarding of new vendors and suppliers, reviews and helps to process invoices
• Maintain safe and clean work environment by complying and promoting with procedures, rules, and regulations
• Coordinates Community Services events, annual parties and social events locally and in EMEA.
• Communicates with employees on office updates and events
• Assist new employees with onboarding
• Welcomes on-site visitors and traveling staff. Maintaining visitor trackers and access. Assists with booking of meeting rooms, travel arrangements, lunches and events for both Barcelona and virtually across EMEA offices
• Manages employee access cards including activation and deactivation across European offices and maintain floor plans.
• Maintains the general office equipment, including printer and orders, receives, and maintains office and break room supplies and coffee machine. Receives, sorts, and distributes mail; assists with outgoing mail and package shipments.
• Answer incoming telephone calls and emails, determines purpose, actioning where relevant or forwarding to appropriate personnel or department.
• And other duties as assigned.

Requirements

• General office experience including Telephone Skills and computer skills including typing and Microsoft Office,
• Have excellent verbal Communication and interpersonal skills
• Be able to work independently, have strong attention to detail and be able to manage multiple tasks at a time
• The ability to work with colleagues across countries and pro-actively solve problems

Additional Details

• Visa Sponsorship: Employment eligibility to work with Quorum Software in Spain is required as the company will not pursue visa sponsorship for this position. The successful candidate will be required to ensure they maintain and renew any visas or permits that grant employment eligibility where applicable.

Please Submit your CV/Resumé in English

About Quorum Software
Quorum Software connects people and information across the energy value chain. Twenty years ago, we built the first software for gas plant accountants. Pipeline operators came next, followed by land administrators, pumpers, and planners. Since 1998, Quorum has helped thousands of energy workers with business workflows that optimize profitability and growth. Our vision for the future connects the global energy ecosystem through cloud-first software, data standards, and integration. The trusted source of decision-ready data for 1,800+ companies, Quorum Software makes the essential connections that let us work better together in the connected energy workplace. For more information, visitquorumsoftware.com.

Quorum Diversity Statement:At Quorum, we are committed to fostering,cultivating,and preserving a culture of belonging. We want to be the place where a diverse pool of talented peoplejoinus, stay with us and do their best work. With a diverse team of employees, we grow and learn better together. The collective sum of the individual differences, life experiences, knowledge, innovation, self-expression, and talent that our employees invest in their work represents not only part of our culture, but our reputation and our achievements. We are fully focused on equity and equality and believe deeply in diversity of race, gender, sexual orientation, age, religion, ethnicity, national origin, ability, neurodiversity and all the other characteristics that make us unique.

Quorum Business Solutions and Quorum Software are Equal Opportunity Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, ancestry, veteran status, disability, genetic information, or any other basis protected by law.

Those applicants requiring reasonable accommodation to the application and/or interview process should notify a member of the Human Resources Department