MSF ICO Payroll Officer

Médecins Sans Frontières; Barcelona; Presencial; EUR 35.000 - 48.000; Jornada completa

Descripción de la vacante

Médecins Sans Frontières (MSF) International is seeking a Payroll Officer for the ICO to manage monthly payroll and benefits administration for ICO employees. The role reports to the Finance and Systems Manager, working with HR, C&B and administration to ensure accurate payroll processing and compliance.

The ideal candidate has at least 1 year of payroll/HR/finance admin experience in MSF, strong analytical skills, and excellent attention to detail. English is essential; French desirable.

Formación

• Minimum 1 year experience in payroll/HR/finance administration in MSF in a similar position.
• Knowledge of MSF compensation & benefits policies such as IRP2 as well as admin policies and processes.
• Ability to work independently with minimal supervision.
• Excellent analytical skills.
• English essential. French desirable.

Responsabilidades

• Payroll: prepares and administers payroll, includes unused leave payout, salary advances, allowances, reimbursements.
• Quality checks of payroll results in collaboration with C&B Specialist and HR team.
• Provide feedback to ICO HR Team on payroll outcomes and issues.
• Maintain records and reports of payroll abnormalities and ensure proper posting to employee self-service.
• Post payroll: coordinate remittance with HR, Finance, Convera and respond to inquiries.
• Benefits Management: ensure enrolment in retirement and health insurance programs, support in special insurance cases, follow up on long-term sick leaves.
• HRIS and Data: ensure payroll and benefits data is accurately captured in HRIS; participate in testing.
• Compliance and GDPR: safeguard compliance and GDPR; advise on risks.
• Others: support audits, training, knowledge sharing, and cross-border coordination.

Conocimientos

Payroll processing

Analytical skills

Interpersonal communication

Attention to detail

Independent work

English required

Herramientas

Convera

HRIS

Descripción del empleo

Location: Any MSF office (Operational Centre, Partner Section, or Branch office)*

Contract: Permanent at 100%

Deadline to apply: 22 September 2026

Starting date: 1st November 2026

*By default, the successful candidate will be offered a contract in the MSF office of their country of residence at the time of application.

MSF reserves the right to conduct interviews with shortlisted candidates on a rolling basis in order to expedite the recruitment process.

I. MSF INTERNATIONAL

Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, healthcare exclusion and natural disasters. MSF offers assistance to people based only on need and irrespective of race, religion, gender or political affiliation.

MSF International is the legal entity that binds MSF’s 24 sections, 28 associations and other offices together. Registered in Switzerland, MSF International provides coordination, information and support to the MSF Movement, as well as implements international projects and initiatives as requested.

II. PLACE IN THE ORGANISATION

The MSF ICO Payroll Officer (Hereafter: Payroll Officer) reports hierarchically and functionally to the ICO Finance and Systems Manager and works closely with the ICO Compensation and Benefits Specialist, ICO HR Referent ,ICO HR Administrators and ICO Finance.

III. OBJECTIVES OF THE POSITION

The Payroll Officer is primarily responsible for preparing and executing monthly payroll and administering the benefits management of ICO employees. The payroll Officer ensures the highest quality of the payroll and benefits management of the ICO employees based on a solid understanding of internal policies (IRP2, Mobile Rewards Policy and other benefits policies) and processes, as well as thorough preparations and checks.

IV. MAIN RESPONSIBILITIES

Payroll

• Prepares and administers payroll administration by incorporating unused leave payout, salary advance, allowances, individual expense reimbursements, etc
• In collaboration with ICO C&B Specialist, ICO HR Referent, and HR Admin Team, runs various checks that will ensure the highest quality of the ICO payroll
• Provides technical feedback to the ICO HR Team concerning payroll results and outcomes
• Ensure a consistent process and make records and reports of any payroll abnormalities
• After approval of the calculated payroll by the ICO HR Team Leader and Head of the ICO, upload the information on Employee’s Self Service

Post payroll

• Coordinate the post-payroll salary remittance process in close collaboration with the HR Team, Finance, Convera and respond to employees' inquiries if necessary
• Act as the operational reference for Convera for any post-payroll-related matters
• Training and support the HR Team regarding the use of Convera tool
• Support ICO Finance in reconciling reinvoicing with payroll (solve variances, liaise with OC, review corrections...

Benefits Management

• Ensures the smooth follow-up of enrolment of Employees in the retirement pension plan and health insurance through collaboration with the service providers
• Provides support to the ICO HR team and ICO employees in managing special insurance-related cases
• Follow up on long-term sick leaves of ICO employees
• Together with the C&B Specialist, processes the reconciliation and billing process to the service provider company

HRIS and Data

• Ensures the payroll and benefits information on HRIS is accurately captured and maintained
• Participate in HRIS testing for compensation, payroll, and benefits modules

Compliance and GDPR

• Ensures the safeguarding of compliance and GDPR in payroll and benefits administration
• Advises the HR Team Leader regarding any potential risks and particular cases that could be a violation of compliance or GDPR

Others

• Support preparing the salary and benefits-related audit
• Supports the training of new team members
• Works closely with and support the other ICO HR team members by sharing and developing knowledge and best practices as appropriate
• Works closely with overseas counterparts and the HR Admins to ensure a smooth HR administration process; uses own initiative to troubleshoot and escape any issues to HR Team Leader as necessary
• Together with the broader ICO department, works towards common projects when requested

PROFILE REQUIREMENTS

• Minimum 1 year experience in payroll and/or HR and/or finance administration in MSF in a similar position.
• Knowledge of MSF compensation & benefits policies such as IRP2 as well as admin policies and processes.
• Ability to work independently with minimal supervision.
• Excellent analytical skills.
• Good interpersonal and communication skills.
• Pragmatic, rigorous, and attention to detail.
• English essential. French desirable.

At MSF, we are committed to an inclusive culture that encourages and supports the diverse voices of our employees. We welcome applications from individuals of all genders, ages, sexual orientations, nationalities, races, religions, beliefs, ability status, and all other diversity characteristics.

MSF is committed to preventing abuse, inappropriate behaviour, lack of integrity and financial misconduct in its work and care spaces. MSF expects all staff to share this commitment and promote an environment where abuse and misconduct is not tolerated.

We are committed to removing barriers for people with specific accessibility needs. If you need an adjustment to the recruitment process to be considered for the role, please let us know from the beginning of the selection process.