Marine HR Officer

DFDS; Algeciras; On-site; EUR 32,000 - 46,000; Full time

Job summary

DFDS is hiring a Marine HR Officer for our Algeciras office to support day-to-day administrative and casework across the Strait of Gibraltar fleet. You will manage seafarer records, contracts, payroll inputs, and compliance with MLC 2006, STCW, and local CBAs, while coordinating with authorities and unions.

Occasional travel to Ceuta, Tangier and vessels may be required. Fluency in Spanish and English, strong organisational skills, and experience in marine crewing are essential for this

Qualifications

• Proven experience in a Marine HR, Crewing, or Maritime Personnel role.
• Knowledge of REBECA/Canary Islands Register requirements and maritime employment regulations.
• Understanding of Spanish Labour Law and social security requirements.
• Experience interpreting Spanish CBAs in maritime sector.
• Knowledge of MLC 2006, STCW and flag state requirements.
• Familiarity with crew contracts, payroll inputs, onboarding and seafarer administration.
• Experience liaising with maritime authorities, flag administrations, unions and external stakeholders.

Responsibilities

• Issuing and filing seafarer contracts and variations and maintaining records across Spain, Morocco and international arrangements.
• Tracking certificates of competency and flag state examinations for MLC 2006, STCW and manning compliance.
• Preparing monthly payroll and social security inputs and supporting TGSS and Instituto Social de la Marina registrations.
• Maintaining manning tables, rotation records and workforce data, and supporting onboarding and training compliance.
• Handling disciplinary, grievance and investigation processes.

Skills

Stakeholder management

Attention to detail

Legislation interpretation

Organisational skills

Problem solving

Education

Maritime Studies degree

Business Administration degree

Tools

Microsoft Office

HRIS

Payroll software

Job description

Are you organised, discreet, and comfortable with paperwork and people in equal measure? Join our Global Crewing team in Algeciras and support the crew of our Strait of Gibraltar fleet.

About The Role

Be part of the movement, and play your part.

As Marine HR Officer, you will provide day-to-day administrative and casework support for our seafarer employment framework across the Strait of Gibraltar fleet, comprising 4 vessels crew. You will keep employment records, certificates and payroll paperwork in order, and support HR casework. This role is based full time at our Algeciras office, with occasional travel to Ceuta, Tangier and the vessels.

Your Key Responsibilities Will Include

• Issuing and filing seafarer contracts and variations and keeping employment records up to date across the fleet's Spanish, Moroccan and residual international arrangements.
• Tracking certificates of competency and flag state examination sittings, and maintaining records supporting MLC 2006, STCW and manning compliance.
• Preparing monthly payroll and social security inputs and supporting registration with TGSS and the Instituto Social de la Marina.
• Maintaining manning tables, rotation records and workforce data (headcount, FTE, turnover), and supporting onboarding and training compliance for new crew.
• Disciplinary, grievance and investigation processes.

Experience & Knowledge

• Proven experience in a Marine HR, Crewing, or Maritime Personnel role within the shipping, ferry, cruise, or offshore sector.
• Strong working knowledge of the Spanish Special Register of Ships and Shipping Companies (REBECA/Canary Islands Register) requirements and associated maritime employment regulations.
• Sound understanding of Spanish Labour Law, employment practices, and social security requirements.
• Experience interpreting and applying relevant Spanish Collective Bargaining Agreements (CBAs) within the maritime sector.
• Knowledge of international maritime legislation, including MLC 2006, STCW, and flag state compliance requirements.
• Familiarity with crew employment contracts, payroll inputs, onboarding, repatriation, and seafarer administration.
• Experience liaising with maritime authorities, flag administrations, unions, and external stakeholders.

Skills & Competencies

• Excellent stakeholder management and communication skills, with the ability to build strong relationships with crew, managers, unions, and regulatory bodies.
• Strong attention to detail and ability to manage sensitive employee information confidentially.
• Ability to interpret legislation and provide practical HR guidance to operational teams.
• Highly organised, with the ability to manage multiple priorities in a fast-paced operational environment.
• Strong problem-solving and conflict-resolution skills.

Qualifications

• A professional qualification in Human Resources, Maritime Studies, Business Administration, or a related field or equivalent work experience.
• Fluent Spanish and English, both written and spoken.
• Proficiency in Microsoft Office and HR/crewing management systems.

Desirable

• Experience supporting multinational crews across multiple jurisdictions.
• Knowledge of vessel inspections, audits, and maritime compliance processes.
• Previous experience within passenger ferry operations or short-sea shipping environments.
• Fluent French, both written and spoken
• Existing right to work in Spain, and able to be based in Algeciras with occasional travel to Ceuta, Tangier and the vessels.

Working at DFDS

Join the movement and grow with us. At DFDS, we prioritise training and continuous professional development, and you'll join a team known for accountability, respect and enthusiasm. This role is based at our Algeciras office.

About DFDS

DFDS operates approximately 60 RoRo cargo and passenger vessels across several flags in Europe and the Mediterranean, focusing on serving our Business Units to deliver safe and efficient operation of our fleet, executing around 35,000 departures yearly.