Manager, Procurement Systems & Process Excellence

Vantive; Madrid; On-site; EUR 90,000 - 120,000; Full time

Job summary

Vantive is seeking a Senior Manager to lead the digital transformation of its procurement function. You will shape a scalable, data-driven operating model, accelerate AI-enabled capabilities, and enhance Source-to-Settle processes across the global organization.

In this role, you will own process design and governance, manage platform improvements (SAP, Coupa, Ariba), and drive cross-functional change with IT, Finance, and external partners to deliver sustainable value for patients and care

Qualifications

• Bachelor’s degree in business administration or related field.
• 7–10 years procurement operations or systems experience.
• Experience managing end-to-end processes in a global environment.

Responsibilities

• Lead design, standardization, and improvement of end-to-end procurement processes.
• Own governance, SOPs, and control frameworks for sourcing, contracting, onboarding, and execution.
• Drive system enhancements, upgrades, integrations, and testing of procurement apps.
• Partner with Global Procurement, IT, Finance COE to advance digital maturity.

Skills

Project Management

Leadership

Decision Making

Collaboration

Problem Solving

Communication

Lean / Continuous Improvement

Procurement Systems Know-How

Education

Bachelor’s degree in Business Administration / Supply Chain / Information Systems

Tools

SAP

Coupa

Ariba

Power Platform

Workflow Automation

Job description

Vantive is a vital organ therapy company on a mission to extend lives and expand possibilities for patients and care teams everywhere. For 70 years, our team has driven meaningful innovations in kidney care. As we build on our legacy, we are deepening our commitment to elevating the dialysis experience through digital solutions and advanced services, while looking beyond kidney care and investing in transforming vital organ therapies. Greater flexibility and efficiency in therapy administration for care teams, and longer, fuller lives for patients— that is what Vantive aspires to deliver.

We believe Vantive will not only build our leadership in the kidney care space, it will also offer meaningful work to those who join us. At Vantive, you will become part of a community of people who are focused, courageous and don’t settle for the mediocre. Each of us is driven to help improve patients’ lives worldwide. Join us in advancing our mission to extend lives and expand possibilities.

Summary

Lead the digital transformation and organizational enablement of the procurement function by shaping a scalable, user-centric, and data- and technology-driven operating model. This role accelerates adoption of digital and AI-enabled capabilities, strengthens procurement maturity, and enables sustainable value creation across the end-to-end process

Essential Duties And Responsibilities

The Manager – Systems & Process Excellence is responsible for leading the design, optimization, and governance of procurement processes and digital platforms. This role acts as the backbone of procurement operations, ensuring scalable, efficient, and standardized Source-to-Settle processes enabled by best-in-class systems and automation. The position partners closely with Global Procurement, IT, Finance COE, and external solution providers to drive continuous improvement and digital maturity across the function.

This role reports into the Procurement Backend Support Lead

Job Requirements

Process Excellence & Governance

• Lead the design, standardization, and continuous improvement of end-to-end processes, ensuring alignment with global procurement excellence frameworks.
• Own procurement process governance, documentation, SOPs, and control frameworks across sourcing, contracting, supplier onboarding, and transactional execution.
• Identify inefficiencies and bottlenecks, driving process re-engineering initiatives to improve cycle times, compliance, and user experience.
• Support SNC (Supplier Notification of Change) operational workflows from a system/process perspective.

Systems & Digital Enablement

• Own procurement platforms and tools (e.g., SAP, Coupa, Ariba or similar), acting as the business process owner and key liaison with IT.
• Lead system enhancements, upgrades, integrations, and testing activities related to procurement applications.
• Drive automation initiatives leveraging Power Platform, workflow engines, and low-code tools to reduce manual effort and errors.
• Assess emerging procurement technologies (AI-enabled tools, contract lifecycle management, supplier risk solutions) and support business cases for adoption.

Stakeholder & Change Management

• Partner with global procurement category teams, finance, legal, and IT to ensure systems and processes align with business needs.
• Lead change management initiatives related to new tools or process rollouts, ensuring user adoption and sustainability.
• Contribute to communication and training strategies to embed new ways of working.

Qualifications

Education & Experience

• Bachelor’s degree in business administration, Supply Chain Management, Information Systems, or related field.
• 7–10 years of experience in procurement operations, process excellence, or procurement systems roles.
• Proven experience managing end-to-end processes and procurement platforms in a global environment

Skills & Competencies

• Project Management: Strong project management capabilities with experience leading cross-functional initiatives.
• Leadership Ability to lead and motivate cross functional team, fostering a collaborative and high-performing work environment.
• Decision-Making: Strong decision-making skills with the ability to make data-driven decisions and resolve complex issues.
• Collaboration: Effective collaboration with internal and external stakeholders to achieve goals and deadlines
• Problem Solving: Advanced analytical and problem-solving skills with strong business orientation.
• Communication: Strong stakeholder management, communication skills and executive presence.
• Strong process design and optimization capabilities (Lean / Continuous Improvement mindset).
• Solid understanding of procurement systems, architecture and integrations

Technical Skills

• Proficiency in procurement software and tools.
• Knowledge of ERP systems (e.g., JDE, SAP, Coupa) and their integration with procurement processes.
• Experience with workflow automation tools and Power Platform preferred.
• Proficiency in Microsoft Office Suite, Power app, SharePoint and strong Excel modeling skills.

Language Skills

• Fluent English
• Additional languages are a plus (Spanish, Portugues, Chinese).