Luxury Administrative Assistant — Front Desk & Travel

CIRCA; Barcelona; On-site; EUR 29,000 - 36,000; Full time

Benefits offered by this job

Inclusive culture

Growth opportunities

Job summary

CIRCA, a luxury pre-owned jewelry company, invites applications for an Administrative Assistant based in Barcelona. The role supports clerical, reception and accounting duties, with opportunities to travel to buying events. Fluency in English, Spanish and Catalan is required; German or French is a plus.

We value autonomy, organization and strong communication as you support multiple teams in a fast-paced environment. Experience in export/international shipments is preferred.

Qualifications

• 5 years experience in a fast-paced, deadline-oriented environment.
• 3-5 years of administrative experience required.
• Luxury Goods industry background preferred.
• Experience with Microsoft Office and ERP/CRM systems preferred.
• Must speak English, Spanish and Catalan; interviews will be in English; German or French a plus.

Responsibilities

• Create/manage client appointments for database and office calendar.
• Report daily activity and checks as assigned.
• Handle clerical purchasing, data entry, invoicing and document scanning.
• Prepare items for shipment, label, record images, stock in system, invoicing.
• Manage monthly accounting reports, bank balances and tax filings.
• Order office supplies and manage office opening/closing duties.
• Assist with Marketing duties and reception tasks.
• Greet clients, collect client IDs and jewelry images, respond to emails and calls.
• Create new client vendors and documentation daily.
• Travel with Buyers to events 1-2 times per month, company paid.

Skills

Multitasking

Communication

Interpersonal skills

Travel readiness

Tools

Microsoft Office

ERP

CRM

Job description

CIRCA, a luxury pre-owned jewelry company, invites applications for an Administrative Assistant based in Barcelona. The role supports clerical, reception and accounting duties, with opportunities to travel to buying events. Fluency in English, Spanish and Catalan is required; German or French is a plus.

We value autonomy, organization and strong communication as you support multiple teams in a fast-paced environment. Experience in export/international shipments is preferred.