Join IPHES-CERCA! We are hiring a Project Assistant for support in the coordination of the Mari[...]

European Commission; España; Presencial; EUR 30.000 - 40.000; Jornada completa

Descripción de la vacante

A research center in Tarragona is seeking a motivated Project Assistant to provide administrative support in managing projects and research grants. The role involves communication with international partners and assisting in report preparation. Candidates must have a relevant university degree and strong English skills. This full-time position offers flexible hours and a diverse working environment.

Servicios

Flexible working hours

Integration into a research community

Opportunities for personal growth

Formación

• Proficiency in English for writing and speaking.
• Experience in multi-partner research projects.
• Knowledge of scientific career development.

Responsabilidades

• Provide administrative support to the Scientific Coordinator and Project Manager.
• Facilitate communication between partners in the project.
• Manage project web and intranet activities.

Conocimientos

Organizational skills

Attention to detail

Proactivity

Effective communication

Flexibility

Educación

University degree in a relevant field

Herramientas

Microsoft Office

Moodle

EDP software

Descripción del empleo

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Organisation/Company Institut Català de Paleoecologia Humana i Evolució Social (IPHES) Research Field History » Prehistory Researcher Profile Other Profession Positions Research Support Positions Country Spain Application Deadline 29 Aug 2025 - 23:00 (Europe/Madrid) Type of Contract Temporary Job Status Full-time Hours Per Week 40 Offer Starting Date 1 Oct 2025 Is the job funded through the EU Research Framework Programme? Horizon Europe - MSCA Reference Number GA No. 101226472 Is the Job related to staff position within a Research Infrastructure? No

Offer Description

At IPHES-CERCA, we strive to better understand who we are through research in human evolution and prehistory. But no major discovery is made alone: that’s why we are looking for a committed and motivated person to join our management team and provide support in the administrative processing of projects and research grants.

Who are we?

IPHES-CERCA is a research center based in Tarragona with international projection. With nearly 70 professionals, we combine advanced research in Prehistory and Human Evolution, higher education, knowledge transfer, and social engagement with science. We are part of the CERCA system of the Government of Catalonia ( www.iphes.cat ), being a Center of Excellence Maria de Maeztu, recognized by the Agencia Estatal de Investigación. In addition, we have been awarded the HR Excellence in Research distinction by the European Commission ( HR Excellence in Research ), which reflects our commitment to open, transparent and merit-based recruitment (OTM-R) and to the career development of researchers and technical staff ( OTM-R Policy ).

What will your main duties be?

You will join the PALPROX team, a European Consortium participated by IPHES-CERCA as coordinator and the Faculty of Archaeology at the University of Warsaw (Poland), the CNRS-UMR-6282 Biogéosciences at the Université de Bourgogne (Dijon, France), and the Spatial Biology Lab from the Faculdade de Ciências da Universidade do Porto (Portugal).

You will be under the dependence of the Scientific Coordinator of this European Doctoral Network, the Dr. Juan Manuel López-Garcia, also working in coordination with the IPHES-CERCA Research Office, to ensure the correct administrative and economic management of this project, under the supervision of Mr. Bernat Sentís, as PALPROX Project Manager.

Your tasks will include:

• Administrative support to Scientific Coordinator and the Project Manager of the project, including the governance bodies and the events of the Doctoral Network.
• Travelling to France, Portugal and Poland for organizational support to the governance bodies and the events of the Doctoral Network. Travel costs will be covered by the consortium.
• Monitoring and elaboration support for reports and deliverables.
• Secretariat in Meetings and governance bodies: Agendas, minutes.
• Contact Point for potential problems.
• Facilitate internal and external communication activities, interacting between IPHES-CERCA and all partner-beneficiaries and Associated partners.
• Dissemination of the Doctoral Candidates calls.
• Dynamize the activity of the common e-learning platform (Moodle).
• Managing the web and intranet of the project.
• Elaboration of anonymised questionnaires to Doctoral Candidates (Mentimeter or similar).

Essential Requirements (Eligibility Criteria)

To apply for this position, all of the following requirements must be met at the time of application

• University degree in any discipline related to project management, science, humanities, technology, or other relevant fields.
• English proficiency: speaking, clear and structured writing skills.
• Advanced IT skills and very good working knowledge of Microsoft Office.

Knowledge and experience in Moodle e-Learning Management System.

• Previous experience in similar positions in multi-partner research projects and grants.
• Knowledge about the scientific fields involved in PALPROX and its academic ecosystem.
• Knowledge about what a Scientific Career is, and ways to develop it.

Knowledge of EDP (Electronic Data Processing) software to gather data about the Doctoral Network and process them using data visualizers as Power BI or similar.

We are looking for someone who…

• Demonstrates excellent organizational and planning skills, managing diverse tasks in a structured and thorough manner.
• Pays strong attention to detail, ensuring accuracy and high quality in all administrative and financial processes.
• Shows a high level of proactivity and initiative, anticipating needs and independently proposing solutions.
• Adapts easily, demonstrating flexibility in a dynamic, multicultural environment.

Excels in effective communication, fostering trust and collaboration with colleagues and external partners.

What do we offer?

• Temporary employment contract for 4 years. Expected start date: 01/10/2025
• The opportunity to know on hand how the Doctoral schemes work in four European countries, and how to support Doctoral candidates in their success.
• Flexible hours and presence to meet the right balance between your personal and professional life.
• Full-time position (40 h/week) with flexible schedule: start between 8:00 and 9:30 a.m.; end between 4:00 and 5:30 p.m. During the summer period, Easter week and Christmas holidays, a reduced or intensive working day of 7 hours is applied
• Salary is fixed in line with IPHES-CERCA standard pay framework.
• Integration into a research center with real scientific and social impact.

A diverse, collaborative work environment aligned with ethical values.

How to apply?

Send an email to [e-mail] with the subject: IPHES_MSCA_DN_PROJECT_ASSISTANT
Include the following:

• A motivation letter (body text, max. 2,000 characters – Arial 11 font).
• Supporting documents for the essential and, if applicable, valued criteria.

Selection, transparency and feedback for all applicants

Candidates will be shortlisted according to the requirements and their qualifications, being invited to have an interview as a final part of the selection process.

In line with OTM-R principles, all candidates will receive feedback by email on the result of their application, whether selected or not.

Redress Mechanism

Applicants who believe that the selection process was not fair or transparent may submit a complaint within 7 calendar days of being notified of the results. Complaints will be reviewed by the Selection Committee.

Commitment to equality, diversity and inclusion

At IPHES-CERCA, we champion workplace equity, diversity, and inclusion. We are committed to fostering an inclusive, safe, and respectful environment where everyone can thrive and contribute, leveraging diverse talents, experiences, and backgrounds. We welcome all applicants regardless of age, gender, origin, religion, disability, sexual orientation, gender identity, or any other legally protected status.

In line with our Gender Equality Plan and our HR Excellence in Research distinction, we actively promote open, transparent, and merit-based recruitment (OTM-R Policy).

As part of this commitment, this position includes a quota reservation: priority will be given to candidates who meet all the requirements and demonstrate a degree of disability equal to or greater than 33%. If there are no candidates with disabilities who meet the requested profile, all applications will be evaluated under equal conditions.

Are you interested in joining a center where you can grow, contribute, and make a difference?
We would love to meet you!

Where to apply

E-mail [e-mail]

Requirements

Research Field Communication sciences » Science communication Education Level Bachelor Degree or equivalent

Skills/Qualifications

We are looking for someone who…

• Demonstrates excellent organizational and planning skills, managing diverse tasks in a structured and thorough manner.
• Pays strong attention to detail, ensuring accuracy and high quality in all administrative and financial processes.
• Shows a high level of proactivity and initiative, anticipating needs and independently proposing solutions.
• Adapts easily, demonstrating flexibility in a dynamic, multicultural environment.
• Excels in effective communication, fostering trust and collaboration with colleagues and external partners.

Specific Requirements

Essential Requirements (Eligibility Criteria)

To apply for this position, all of the following requirements must be met at the time of application

• University degree in any discipline related to project management, science, humanities, technology, or other relevant fields.
• English proficiency: speaking, clear and structured writing skills.
• Advanced IT skills and very good working knowledge of Microsoft Office.

Knowledge and experience in Moodle e-Learning Management System.

• Previous experience in similar positions in multi-partner research projects and grants.
• Knowledge about the scientific fields involved in PALPROX and its academic ecosystem.
• Knowledge about what a Scientific Career is, and ways to develop it.
• Knowledge of EDP (Electronic Data Processing) software to gather data about the Doctoral Network and process them using data visualizers as Power BI or similar.

Languages ENGLISH Level Excellent

Research Field History » Prehistory Years of Research Experience None

Additional Information

What do we offer?

• Temporary employment contract for 4 years. Expected start date: 01/10/2025
• The opportunity to know on hand how the Doctoral schemes work in four European countries, and how to support Doctoral candidates in their success.
• Flexible hours and presence to meet the right balance between your personal and professional life.
• Full-time position (40 h/week) with flexible schedule: start between 8:00 and 9:30 a.m.; end between 4:00 and 5:30 p.m. During the summer period, Easter week and Christmas holidays, a reduced or intensive working day of 7 hours is applied
• Salary is fixed in line with IPHES-CERCA standard pay framework.
• Integration into a research center with real scientific and social impact.
• A diverse, collaborative work environment aligned with ethical values.

Number of offers available 1 Company/Institute Institut Català de Paleoecologia Humana i Evolució Social Country Spain State/Province Tarragona City Tarragona Postal Code 43007 Street Edificio W3, Campus Sescelades URV, Zona Educacional, 4, 43007 Tarragona